Executive Talent Acquisition Coordinator
About The Position
As part of Ford Motor Company’s Human Resources team, the Executive Talent Acquisition Coordinator helps attract, hire, and retain talent and supports a culture in which diverse individuals work together. The role delivers a white-glove experience to executive-level candidates, hiring executives, and HR leadership throughout executive recruiting. It is a centralized resource for recruiters and their candidates, and builds trusted partnerships across the organization while representing the Executive Talent Acquisition Team and Ford Motor Company. The coordinator interfaces daily with senior executive leaders, manages complex schedules and travel arrangements, hosts candidates onsite, adapts to shifting priorities, develops materials for weekly status meetings, and serves as a trusted point of contact. The position requires strong organizational and communication skills, attention to detail, confidentiality, and discretion. It is hybrid and requires at least four days per week onsite in Dearborn, Michigan.
Requirements
- Bachelor’s degree or equivalent experience.
- At least 6 years of experience in Executive Search, Recruiting, or Executive Administrative support.
- Ability to work in a fast-paced, constantly changing environment.
- Problem-solving ability and capacity to address challenges swiftly in high-pressure situations.
- Strong organizational and multitasking abilities.
Nice To Haves
- Excellent verbal and written communication skills, including confidence engaging with senior leaders and executives.
- Ability to navigate complex organizational structures to complete administrative tasks efficiently.
- Strong knowledge of Microsoft Office and collaboration technologies.
- Interest in learning and growing within talent acquisition.
- Comfort managing ambiguity and adapting quickly to evolving priorities.
Responsibilities
- Deliver prompt, detailed, personable communication to executive-level talent and align with executive stakeholders.
- Coordinate kickoff calls, status meetings, interviews, and post-interview debriefs with executive recruiters, senior leaders, administrative assistants, and candidates; participate in meetings as needed.
- Assist executive recruiters with status reports, position profiles, target lists, and other strategic search documents.
- Follow up on interview feedback to support timely decision-making.
- Create and maintain search projects in the Executive Recruiting Platform, ensuring accurate and timely data entry.
- Open requisitions in the company ATS and coordinate offer form and letter preparation with recruiters.
- Coordinate candidate gifts and recognition with the executive TA specialist.
- Build partnerships and serve as a key point of contact for candidates, executives, and recruiters.
- Arrange candidate travel and lodging, and process reimbursements discreetly and efficiently.
- Maintain accurate candidate profiles, workflows, data, and dashboards across recruiting tools.
- Support recruiters with monitoring referrals and tracking recruiting communications.
- Assist with planning and executing recruiting-related events.
- Provide administrative support to the executive recruiting team as needed.
- Suggest and implement process improvements to executive search coordination and candidate and client experiences.
- Anticipate needs, adapt priorities, and maintain composure in ambiguous, high-pressure situations.
- Facilitate effective communication between executives and recruiters and manage stakeholder expectations.
Benefits
- Immediate medical, dental, vision, and prescription drug coverage.
- Paid parental leave, new parent ramp-up programs, and subsidized backup child care.
- Family-building benefits, including adoption and surrogacy expense reimbursement and fertility treatments.
- Vehicle discount program for employees and family members, and management leases.
- Tuition assistance.
- Employee resource groups.
- Paid time off for individual and team community service.
- Vacation time, sick/personal time, and paid holidays, including between Christmas Eve and New Year’s Day.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
