Executive Talent Acquisition Coordinator

Ford • Dearborn, MI

18h • $86,600 - $144,900 • Hybrid

About The Position

As part of Ford Motor Company’s Human Resources team, the Executive Talent Acquisition Coordinator supports attracting, hiring, and retaining talent and contributes to the company’s culture. The role delivers a white-glove experience to executive-level candidates, hiring executives, and HR leadership throughout executive recruiting. As a member of the Executive Talent Acquisition Team, the coordinator builds trusted partnerships across the organization and represents the team and Ford Motor Company. This centralized resource supports recruiters, candidates, and clients, interfacing with senior executive leaders, managing complex schedules and travel, hosting onsite candidates, handling shifting priorities, preparing collateral and presentations for weekly status meetings, and serving as a trusted point of contact. The role requires strong organizational and communication skills, attention to detail, confidentiality, and discretion.

The position is hybrid and requires at least four days per week onsite in Dearborn, Michigan. Ford describes its work-life offerings as including a range of career and team options. The salary grade is 7, with a listed range of $86,600–$144,900; final grade and salary placement depend on the candidate’s skills, experience, job scope, responsibility, and competitive market value. Visa sponsorship is not available. Candidates must be legally authorized to work in the United States, and employment eligibility will be verified at hire.

Requirements

• Bachelor’s degree or equivalent experience.
• At least 6 years of experience in executive search, recruiting, or executive administrative support.
• Ability to work in a fast-paced, constantly changing environment.
• Problem-solving ability to address challenges swiftly in high-pressure situations.
• Strong organizational and multitasking abilities.

Nice To Haves

• Excellent verbal and written communication skills, including confidence engaging with senior leaders and executives.
• Ability to navigate complex organizational structures to complete administrative tasks efficiently.
• Strong knowledge of Microsoft Office and collaboration technologies.
• Interest in learning and growing within talent acquisition.
• Comfort managing ambiguity and adapting quickly to changing priorities.

Responsibilities

• Deliver prompt, detailed, and personable communication to executive-level talent, internally and externally, and ensure alignment with executive stakeholders.
• Coordinate with executive recruiters, senior leaders, administrative assistants, and candidates to schedule kickoff calls, status meetings, interviews, and post-interview debriefs; participate in meetings as needed.
• Assist recruiters with status reports, position profiles, target lists, and other strategic search documents.
• Follow up on interview feedback as requested by executive recruiters to support timely decisions.
• Create and maintain search projects in the Executive Recruiting Platform, ensuring accurate and timely data entry and data integrity.
• Open requisitions in the company ATS and coordinate offer form and letter preparation with recruiters.
• Coordinate candidate gifts and recognition efforts with the executive TA specialist.
• Build partnerships and serve as a key point of contact for candidates, executives, and recruiters.
• Arrange candidate travel and lodging and process reimbursements efficiently and discreetly.
• Maintain accurate candidate profiles and workflows across recruiting tools and dashboards.
• Support executive recruiters in monitoring referrals and tracking recruiting communications.
• Assist in planning and executing recruiting events to improve candidate and client experiences.
• Provide administrative support to the executive recruiting team as needed.
• Suggest and implement process improvements to executive search coordination and candidate and client experiences.
• Anticipate needs, adapt to changing priorities, and maintain composure under pressure.
• Facilitate clear communication between executives and recruiters and manage stakeholder expectations.

Benefits

• Immediate medical, dental, vision, and prescription drug coverage.
• Paid parental leave, new parent ramp-up programs, and subsidized backup child care.
• Family-building benefits, including adoption and surrogacy expense reimbursement and fertility treatments.
• Vehicle discount program for employees and family members and management leases.
• Tuition assistance.
• Established and active employee resource groups.
• Paid time off for individual and team community service.
• Vacation time, sick/personal time, and paid holidays, including time between Christmas Eve and New Year’s Day.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level