Executive Secretary 1

Commonwealth of Pennsylvania • Dauphin County, PA

1d • Hybrid

About The Position

The Department of Education, Office of Elementary and Secondary Education is seeking an Executive Secretary 1 to provide executive support and assist senior leadership with administrative operations, communications, scheduling, personnel support, and timekeeping. The position requires discretion, organization, attention to detail, and coordination with staff and partner offices.

The role supports the Deputy Secretary and Chief of Staff by coordinating schedules, meetings, travel, and materials; managing official correspondence; collaborating with internal offices, educational partners, and outside organizations; and assisting with recruitment, personnel transactions, position descriptions, performance-review tracking, timekeeping, and employee onboarding.

This is a full-time position with work hours of 8:00 AM to 4:30 PM, Monday through Friday, with a 60-minute lunch. Part-time telework may be available up to two days per week, subject to requirements and change. Employees who cannot telework may report to the headquarters office in Harrisburg.

Requirements

• Three years of progressively responsible experience in secretarial work, or appropriate formal post-high-school secretarial training substituted for experience on a year-for-year basis, or an equivalent combination of experience and training.
• Meet the Pennsylvania residency requirement.
• Be able to perform the essential job functions.

Responsibilities

• Coordinate schedules, meetings, travel arrangements, and materials for the Deputy Secretary and Chief of Staff.
• Prepare, review, route, and track letters, reports, memos, and other official communications while handling confidential information.
• Collaborate with internal offices, educational partners, and outside organizations to support program operations and maintain productive working relationships.
• Assist with recruitment activities, interview scheduling, personnel transactions, position descriptions, and employee performance-review tracking.
• Monitor payroll, overtime, work schedules, and attendance records; help resolve timekeeping issues and provide guidance to staff.
• Coordinate onboarding activities, required requests, and other startup arrangements for new employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed