Secretary 1 (3301)

Law Offices Of The Public Defender•Albuquerque, NM

About The Position

The Secretary 1 performs standardized secretarial duties using legal terminology, procedures, and documents, and provides uniform secretarial, reception, and administrative services in support of the District Office. The role includes clerical and administrative tasks, legal document filing, scheduling, processing eligibility applications, and using web-based programs to prepare court dockets and other legal documents. The position is largely sedentary, but filing may require lifting files, opening filing cabinets, and bending or standing on a stool. The department offers flexible work arrangements, including teleworking and schedules outside the typical 8 a.m. to 5 p.m. schedule; applicants are encouraged to discuss potential arrangements with the hiring manager.

Requirements

High school diploma or GED and six months of directly related clerical and/or secretarial experience using legal terminology, procedures, and documents; a combination of education from an accredited college or university in a related field and/or direct work experience may substitute.
Possess and maintain a valid driver's license.
Be eligible to work in the United States with the Law Offices of the Public Defender; employment visa sponsorship or takeover of sponsorship is not available.
If conducting the daily court and mail run, have a current Defensive Driving Certification.

Nice To Haves

Fluency in English and another language; preference may be given to multilingual applicants.

Responsibilities

Provide secretarial, reception, and administrative services in support of the District Office.
Perform clerical duties such as photocopying, faxing, filing, and collating.
Provide information to callers, take dictation, compose and type routine correspondence, and read and route incoming mail.
File correspondence and legal documents in the office filing system, ensuring proper indexing and filing of original legal documents.
Assist with ordering, receiving, stocking, and distributing office supplies.
Schedule court dates, meetings, and appointments, and coordinate conference calls.
Process eligibility applications for services rendered to indigent individuals, including collecting money and explaining reimbursement contracts.
Create and/or manage a well-organized filing system.
Review, prepare, and use web-based programs to prepare court dockets and other legal documents.
May conduct the daily court and mail run.
Perform related and other duties as assigned.