DCJ Secretary 1

State of Connecticut • Derby, CT

10d • Onsite

About The Position

The Division of Criminal Justice (DCJ) is an independent Connecticut state agency responsible for investigating and prosecuting criminal matters throughout the state. The DCJ is seeking a DCJ Secretary 1 to perform a full range of secretarial support functions for the Ansonia/Milford Judicial District in Derby/Milford, Connecticut. The position is scheduled Monday through Friday for a 37.5-hour work week, with core hours from 8:30 a.m. to 5:00 p.m. The successful candidate must complete a background check before starting.

The incumbent provides clerical and administrative support, including typing and proofreading legal and general documents; maintaining files and dockets; composing routine correspondence; compiling reports; assisting visitors and responding to routine information requests; processing forms and reports; coordinating meetings and appointments; handling confidential matters; and supporting office management functions. The role requires knowledge of office systems and procedures, effective communication and interpersonal skills, the ability to prioritize workflow, proficiency with office equipment, and typing at a net speed of 50 words per minute.

The DCJ and its employees are committed to the fair, ethical, and impartial administration of justice in Connecticut. The state highlights opportunities for professional growth and development and a healthy work/life balance. Applicants must meet the stated minimum qualifications by the closing date. Two years of experience above the routine clerk level in office support or secretarial work is required; qualifying college training in secretarial sciences may substitute for up to one year of that experience. A bargaining-unit employee must serve at least five years as a DCJ Senior Clerk before being considered for promotion to DCJ Secretary 1.

Requirements

• Two years of experience above the routine clerk level in office support or secretarial work.
• College training in secretarial sciences may substitute for general experience at 15 semester hours per one-half year of experience, up to a maximum of one year.
• For bargaining-unit employees, a minimum of five years as a DCJ Senior Clerk is required before consideration for promotion to DCJ Secretary 1.
• Considerable knowledge of office systems and procedures, proper grammar, punctuation and spelling, business communications, and business math.
• Interpersonal skills and oral and written communication skills.
• Ability to schedule and prioritize office workflow and operate office equipment, which may include word processors, computers, tablets, or other electronic equipment.
• Ability to take notes using shorthand, speedwriting, or another method acceptable to the supervisor.
• Typing ability of at least 50 net words per minute.
• Must complete a background check before the start date.

Nice To Haves

• Strong organizational proficiency.
• Excellent interpersonal communication.
• Professional demeanor when dealing with frustrated callers or visitors.
• Demonstrated ability to collaborate in a fast-paced environment while making minimal errors.
• Considerable experience with office technology, specifically Word, Excel, and PowerPoint, and willingness to learn new systems and software.
• Customer service experience.
• Prior experience working in a courthouse or for a law enforcement agency.

Responsibilities

• Format and type correspondence, reports, briefs, motions, bills, drafts, and other materials from rough drafts, transcription, or dictated notes; proofread and edit for content, grammar, punctuation, and spelling.
• Design, organize, maintain, update, and review office filing systems and documentation; log documents and maintain dockets.
• Compose routine letters and memoranda, such as standard replies and acknowledgements, for a supervisor's signature.
• Compile information from standard sources and prepare data reports.
• Greet and direct visitors; screen calls, visitors, and mail; respond to routine requests for information about policies, rules, regulations, programs, and procedures.
• Review reports and forms for accuracy and completeness and process them; may prepare and process fiscal and personnel documents.
• Arrange and coordinate meetings and conferences, schedule appointments, process confidential matters, take notes or meeting minutes, transcribe dictation, prepare expense accounts, and make travel arrangements.
• Maintain inventory of supplies and equipment; order supplies; process and maintain purchasing paperwork; maintain time and attendance records.
• Perform related duties as required.

Benefits

• Opportunities for professional growth and development.
• Healthy work/life balance.
• State employee benefits are referenced in the State Employee Benefits Overview; specific benefits are not listed in the posting.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed