Secretary 1

Hillsborough County Public Schools•Riverview, FL

About The Position

The Secretary 1 works in the Student Affairs section and performs general clerical and administrative duties. Responsibilities include correspondence, answering phones, filing, typing, greeting parents and students, and other duties as needed. The position also provides public contact and assistance to parents, students, staff, and visitors, and may provide general supervision of the school clinic and monitor student behavior and sign-in/sign-out procedures as directed. The role requires reliable attendance and punctuality, professionalism, cooperation, customer service, attention to quality, and the ability to use and adapt to office technology. Duties may change based on district needs. The district maintains equal opportunity in its personnel policies and practices and accords preference in selection, retention, and promotion to certain veterans and spouses of veterans who are Florida residents.

Responsibilities

Prepare routine correspondence, memoranda, reports, records, orders, and other office documents from drafts, recordings, notes, and oral instructions.
Sort and file materials by numerical, alphabetical, or other predetermined categories; retrieve requested materials and maintain records of removed materials.
Operate general office machines and telephone-related devices, and perform basic computer operations.
Prepare reports involving clerical or tabular information, including simple calculations.
Perform public contact duties.
Provide general supervision of the school clinic.
Monitor student behavior in the clerk's work area and hallways as directed.
Monitor the student sign-in and sign-out process if directed.
Provide backup for various office personnel.
Order, receive, and distribute supplies.
Register students for enrollment as directed.
Assist parents, students, staff, and visitors who enter the office.
Prepare student expulsion packets.
Perform basic computer tasks, including keyboarding, spreadsheets, and presentation software.
Perform other duties as assigned.
Demonstrate dependable attendance, punctuality, responsiveness to requests, and responsibility for one's actions.
Maintain effective working relationships, show tact and consideration, support coworkers, cooperate in group situations, and work to resolve conflicts.
Provide courteous and sensitive customer service, respond promptly to customer needs, manage challenging situations, meet commitments, and seek feedback to improve service.
Demonstrate accuracy and thoroughness, pursue quality, apply feedback, and monitor work.
Demonstrate required technology skills, adapt to new technologies, troubleshoot technology problems, use technology to increase productivity, and keep technical skills current.