EXECUTIVE SECRETARY

The GEO Group•Big Spring, TX

About The Position

The Executive Secretary assists management by performing confidential clerical and administrative duties, relieving management of minor, often routine business details that are important to facility operations. The role organizes administrative office operations and procedures to support efficient work flow and coordination across departments. It may include leading and directing the work of others, and calls for creativity and latitude. The Executive Secretary may take and transcribe dictation; perform advanced clerical and administrative work; establish correspondence procedures and style practices; compose correspondence for management approval; manage appointments, callers, and incoming mail; review outgoing correspondence for policy or viewpoint conflicts; and summarize incoming materials. The role may also provide clerical support for human resources matters, arrange travel schedules and reservations, and perform other duties as assigned.

Requirements

High school diploma or equivalent certification.
At least five years of experience in a responsible administrative secretarial position or related field; appropriate accreditation or certification in a related field may supplement the experience requirement.
Proficiency with general PC application software, including the Microsoft Office suite.
Ability to exercise initiative, judgment, and knowledge while performing complex, confidential, and sometimes difficult duties.

Responsibilities

Organize office operations and procedures to support efficient administrative work flow and interdepartmental coordination.
Take and transcribe dictation and perform advanced clerical and administrative duties, as needed.
Establish uniform correspondence procedures and style practices.
Compose general correspondence based on management views or verbal instructions for management approval.
Make appointments, provide information, direct callers, and open and prioritize mail.
Review outgoing correspondence for policy or viewpoint conflicts and summarize incoming materials.
May exercise lead work responsibility over clerical personnel.
May disseminate corporate and facility policies and procedures and perform clerical duties related to employee performance, status changes, benefits enrollment, and similar human resources matters.
Establish and maintain effective working relations with employees, officials, and the public.
Arrange travel schedules and reservations.
Perform other duties as assigned.