Executive Secretary

State of Utah Office of the Governor • Salt Lake City, UT

8d • $20 - $23 • Onsite

About The Position

The Utah Division of Licensing and Background Checks is seeking a highly motivated and detail-oriented Executive Secretary to provide customer service, maintain accurate records, and support efficient communication and supply management. The position is in-office at 195 North 1950 West, Salt Lake City, Utah, and requires an Monday–Friday schedule from 8:00 a.m. to 5:00 p.m. The employee must reside in Utah or be in the process of relocating there within 30 days of the start date. A criminal history check is required.

Requirements

• Ability to provide excellent service to applicants and stakeholders.
• Ability to use digital tools, software, and systems to enter, retrieve, and manage data, such as Microsoft Office and Google Workspace.
• Ability to review and verify data and records for accuracy and compliance with policies.
• Ability to evaluate information and apply logical reasoning to make sound decisions.
• Ability to take responsibility for assigned tasks and decisions and perform reliably and consistently.
• Must successfully pass a criminal history check.
• Must reside in Utah or be in the process of relocating to Utah within 30 days of the start date.

Nice To Haves

• Ability to follow organizational guidelines and legal requirements for compliance in background check activities.
• Ability to manage confidential data and records while protecting applicant privacy.
• Ability to draft clear, professional letters, reports, and correspondence.
• Ability to maintain accurate records, logs, and documentation.
• Verbal and written communication skills in both English and Spanish.

Responsibilities

• Answer and direct incoming phone calls and emails.
• Provide customer service to clients, families, and community partners who visit the office.
• Enter data into computer systems and retrieve, correct, or delete previously entered data.
• Write correspondence, reports, documents, and other written materials.
• Use Google Calendar to track, schedule, and coordinate meetings, appointments, and other office activities.
• Maintain supply inventory and assist with purchasing supplies.

Benefits

• Full benefits package eligibility.
• Job stability.
• Career growth and opportunities for leadership.
• Meaningful work benefiting the community.
• Supportive work environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed