Executive Secretary

State of Utah•Salt Lake City, UT

7d•Onsite

About The Position

The Utah Division of Licensing and Background Checks is seeking a highly motivated and detail-oriented Executive Secretary. The role provides customer service, maintains accurate records, and supports efficient communication and supply management. The position is in-office at the agency’s Salt Lake City location, Monday through Friday, 8:00 a.m. to 5:00 p.m. It is eligible for a full benefits package and requires successful completion of a criminal history check.

Requirements

Ability to provide excellent service to applicants and stakeholders.
Ability to use digital tools, software, and systems to enter, retrieve, and manage data, such as Microsoft Office and Google Workspace.
Ability to review and verify data and records for accuracy and compliance with policies.
Ability to evaluate information and apply logical reasoning to make sound decisions.
Ability to take responsibility for assigned tasks and decisions.

Nice To Haves

Ability to follow organizational guidelines and legal requirements.
Ability to manage confidential data and records and protect applicant privacy.
Ability to draft clear and professional letters, reports, and correspondence.
Ability to maintain accurate records, logs, and documentation.
Verbal and written communication skills in both English and Spanish.

Responsibilities

Answer and direct incoming phone calls and emails.
Provide customer service to clients, family members, and community partners who visit the office.
Enter data into computer systems and retrieve, correct, or delete previously entered data.
Write correspondence, reports, documents, and other written materials.
Use Google Calendar to track, schedule, and coordinate meetings, appointments, and other office activities.
Maintain supply inventory and assist with purchasing supplies.