Executive/Personal Assistant
About The Position
FabFitFun is searching for a Full-Time Executive/Personal Assistant to support our Co-Founder/Co-CEO. This person will play a pivotal role in ensuring the day-to-day operations of the Co-Founder & Co-CEO run seamlessly both on the professional and personal fronts. It is a dynamic role, ideal for someone who thrives in a fast-paced environment while handling a mix of business and personal tasks. You will learn a lot and be relied upon with many opportunities for growth. This role is based out of our HQ in Beverly Hills, CA and is not eligible for remote. We are presently operating from a hybrid schedule of 4 days a week in-office (Monday-Thursday).
Requirements
- Demonstrate a high level of professionalism and discretion when handling confidential and sensitive information.
- Exceptional attention to detail, organization, and follow-through.
- Ability to manage tight deadlines, prioritize effectively, and adapt quickly to shifting priorities.
- Advanced proficiency with Microsoft Office, Google Workspace, Excel, PowerPoint, social media platforms, and AI tools such as Anthropic.
- Comfortable using AI as a day-to-day tool, continuously learning new capabilities, and identifying opportunities to streamline processes and improve efficiency.
- Current, valid driver’s license required.
- Comfortable working in a variety of settings and adapting to a flexible schedule based on the Co-CEO’s needs.
Nice To Haves
- Prior experience as a personal, family, or executive assistant.
Responsibilities
- Efficiently manage the Co-CEO’s calendar, handle high-volume day-to-day email correspondence, and ensure all personal and business commitments are organized and coordinated.
- Manage all aspects of business and personal travel, including flights, accommodations, transportation, and detailed itineraries.
- Plan, coordinate, and execute personal and professional events of varying sizes.
- Serve as a liaison between the Co-CEO and internal and external stakeholders.
- Manage email correspondence and the Co-CEO’s social media presence, ensuring communications are timely, professional, and appropriately prioritized.
- Complete and organize financial and tax-related documents, manage expense reports, coordinate banking relationships, maintain financial records, and utilize platforms such as DocSend and Excel.
- Oversee day-to-day errands and coordinate tasks and service providers, including repairs, maintenance, and other personal needs. This may include driving to and completing errands on the Co-CEO’s behalf.
- Coordinate with the Co-CEO’s family as needed, assisting with scheduling, logistics, travel, events, and other day-to-day needs to ensure plans are communicated and organized.
Benefits
- Unlimited PTO
- Generous parental leave
- Company paid holidays (8)
- Medical, Dental & Vision
- 401K & 401K Match
- Pet insurance available for any FFF furry friends
- Complimentary annual FFF subscription with seasonal $25 credit for e-commerce flash sales
- Donation matching program via BrightFunds, where the company matches up to $500 in charitable donations per employee annually
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
