Executive Meeting Manager - Hotel Adeline

Pyramid Global Hospitality•Scottsdale, AZ

8d•Onsite

About The Position

Hotel Adeline is seeking a motivated, outgoing, and results-driven Executive Meeting Manager to grow small group meetings, corporate events, and related business throughout the Greater Phoenix and Scottsdale markets. The role focuses on building client relationships, generating and closing sales, and maximizing hotel revenue while delivering a seamless experience from inquiry through event execution. The Executive Meeting Manager identifies and secures business, manages proposals and contracts, coordinates with revenue and hotel operations teams, and maintains accurate client, booking, and event records. The position also supports sales initiatives, represents the hotel in the local market, and works collaboratively with departments including Food & Beverage, Banquets, and Front Desk. Flexible scheduling, including evenings, weekends, and holidays, may be required based on business needs.

Requirements

High school diploma or equivalent required.
Minimum of 2 years of hotel sales, hospitality, or related sales experience preferred.
Knowledge of the Greater Phoenix and Scottsdale hospitality markets, including local businesses, corporate accounts, and group travel trends.
Strong understanding of hotel sales strategies, revenue management, and market segmentation.
Proven ability to prospect, negotiate, and close business opportunities.
Excellent communication, presentation, organizational, and interpersonal skills.
Ability to develop and maintain strong relationships with clients and industry partners.
Proficiency in Microsoft Office applications and customer relationship management systems.
Self-motivated and results-driven, with the ability to manage multiple priorities in a fast-paced environment.
Ability to work flexible schedules, including evenings, weekends, and holidays, as business needs require.
Valid driver's license and ability to travel locally for sales appointments, networking events, and client meetings.

Nice To Haves

Bachelor's degree in Hospitality Management, Business, Marketing, or a related field.
Experience with Marriott systems, sales platforms, and hotel property management systems.

Responsibilities

Identify, solicit, and secure small group meetings, corporate events, and related business opportunities to maximize hotel revenue.
Develop and maintain relationships with corporate clients, meeting planners, local businesses, prospective accounts, existing accounts, and industry partners.
Respond promptly to group inquiries, requests for proposals, and other meeting-related sales opportunities.
Prepare, present, negotiate, and execute group contracts, meeting packages, and proposals in accordance with hotel policies and revenue objectives.
Conduct sales calls, prospecting, client appointments, site inspections, and property tours to generate business.
Achieve sales goals, revenue targets, booking expectations, and other key performance indicators.
Evaluate group opportunities with Sales and Revenue Management to support appropriate pricing, availability, and profitability.
Maximize revenue from guest rooms, meeting space, food and beverage packages, and additional hotel services.
Maintain an organized sales pipeline and follow up promptly on prospective clients and outstanding proposals.
Maintain accurate client records, sales activities, booking details, contracts, and account production in hotel sales systems.
Prepare and maintain Banquet Event Orders, group resumes, and other event documentation, and communicate requirements and details to appropriate departments.
Coordinate with operational departments, including Food & Beverage, Banquets, and Front Desk, to support effective communication and event execution.
Monitor market trends, competitor activity, local demand generators, and meeting industry developments to identify business opportunities.
Participate in sales meetings, revenue strategy discussions, and business reviews.
Prepare sales reports, booking forecasts, account updates, and other documentation as required.
Represent the hotel at local networking events, industry functions, and community organizations.
Maintain professional client communication throughout the sales and contracting process.
Uphold company policies, brand standards, and sales procedures.
Support Sales team initiatives, promotional campaigns, client site inspections, property presentations, and other duties assigned by hotel leadership.