Executive Meeting Manager - Hotel Adeline

Pyramid Global Hospitality•Scottsdale, AZ

10d

About The Position

Hotel Adeline is seeking a motivated, outgoing, and results-driven Executive Meeting Manager to grow small group meetings, corporate events, and related business throughout the Greater Phoenix and Scottsdale markets. The role focuses on identifying and securing business, building client relationships, and turning meeting and event opportunities into successful, profitable hotel business. The manager works collaboratively with Sales, Revenue Management, and hotel operations to coordinate sales, contracting, and event details, while maintaining client satisfaction and representing the hotel professionally.

Responsibilities

Identify, solicit, and secure new small group meetings, corporate events, and related business to maximize hotel revenue.
Develop and maintain relationships with corporate clients, meeting planners, local businesses, prospective accounts, and existing customers throughout the Greater Phoenix and Scottsdale markets.
Respond promptly to group inquiries, requests for proposals, and meeting-related sales opportunities.
Prepare, present, negotiate, and execute group contracts, meeting packages, and proposals in accordance with hotel policies and revenue objectives.
Conduct sales calls, prospecting, client appointments, site inspections, and property tours to generate business.
Meet established sales goals, revenue targets, booking expectations, and other key performance indicators.
Collaborate with Sales and Revenue Management to evaluate group opportunities for pricing, availability, and profitability.
Maximize revenue from guest rooms, meeting space, food and beverage packages, and other hotel services.
Maintain an organized sales pipeline and follow up promptly with prospective clients and on outstanding proposals.
Maintain accurate client records, sales activities, booking details, contracts, and account production in hotel sales systems.
Prepare and maintain Banquet Event Orders, group resumes, and other event documentation, and communicate client requirements and event details to relevant departments in a timely manner.
Coordinate with Food & Beverage, Banquets, Front Desk, and other operational departments to support effective communication and seamless event execution.
Monitor market trends, competitor activity, local demand generators, and meeting industry developments to identify business opportunities.
Encourage repeat bookings, referrals, and long-term partnerships with existing accounts.
Participate in sales meetings, revenue strategy discussions, and business reviews; assess performance and identify improvement opportunities.
Prepare sales reports, booking forecasts, account updates, and other documentation as required by leadership.
Represent the hotel at local networking events, industry functions, and community organizations to strengthen market presence and generate business.
Maintain professional client communication throughout sales and contracting to support satisfaction and a smooth transition of business.
Follow company policies, brand standards, and sales procedures while representing the hotel professionally.
Support Sales team initiatives, promotional campaigns, site inspections, property presentations, and other duties assigned by hotel leadership.