Executive Meeting Manager - Hotel Adeline

Pyramid Global Hospitality•Scottsdale, AZ

About The Position

Hotel Adeline is seeking a motivated, outgoing, and results-driven Executive Meeting Manager to grow small group meetings, corporate events, and related business throughout the Greater Phoenix and Scottsdale markets. The role focuses on developing client relationships and converting meeting and event opportunities into business that supports hotel revenue goals. The Executive Meeting Manager works collaboratively with Sales, Revenue Management, and hotel operations to develop and book business and coordinate a smooth transition to event execution.

Requirements

Motivated, outgoing, and results-driven.
Passion for hospitality and ability to build meaningful client relationships.
Proactive sales approach and ability to work collaboratively.

Responsibilities

Identify, solicit, and secure new small group meetings, corporate events, and related business opportunities to maximize hotel revenue.
Develop and maintain relationships with corporate clients, meeting planners, local businesses, prospective accounts, and existing clients throughout the Greater Phoenix and Scottsdale markets.
Respond promptly to group inquiries, requests for proposals, and meeting-related sales opportunities.
Prepare, present, negotiate, and execute group contracts, meeting packages, and proposals in accordance with hotel policies and revenue objectives.
Conduct sales calls, prospecting, client appointments, site inspections, and property tours to generate business.
Achieve established sales goals, revenue targets, booking expectations, and other key performance indicators.
Collaborate with Sales and Revenue Management to evaluate group opportunities, pricing, availability, and profitability.
Maximize revenue through sales of guest rooms, meeting space, food and beverage packages, and other hotel services.
Maintain an organized sales pipeline and follow up promptly on prospects and outstanding proposals.
Maintain accurate client records, sales activities, booking details, contracts, and account production in designated sales systems.
Prepare and maintain accurate Banquet Event Orders, group resumes, and event documentation, and communicate client requirements and event details to appropriate departments in a timely manner.
Coordinate with Sales and operational departments, including Food & Beverage, Banquets, and Front Desk, to support effective communication and seamless event execution.
Monitor market trends, competitor activity, local demand generators, and meeting industry developments to identify business opportunities.
Encourage repeat bookings, referrals, and long-term partnerships with existing accounts.
Participate in sales meetings, revenue strategy discussions, and business reviews to assess performance and identify improvements.
Prepare sales reports, booking forecasts, account updates, and other documentation requested by leadership.
Represent the hotel at local networking events, industry functions, and community organizations to strengthen market presence and generate business.
Maintain professional client communication throughout sales and contracting to support satisfaction and a seamless business transition.
Follow company policies, brand standards, and sales procedures while representing the hotel professionally.
Support Sales team initiatives, promotional campaigns, client site inspections, property presentations, and other duties assigned by hotel leadership.