Executive Meeting Manager

POWDR•Snowbird, UT

23h

About The Position

The Executive Meeting Manager is responsible for contracting, selling, and servicing Day Function and Partnership groups under the direction of the Director of Conference Services, with dotted-line reporting to the Director of National Sales. The role manages the sales cycle from prospecting and lead generation through contracting, event coordination, and on-site management. It may evolve to include additional or different business as departmental needs change. The position works closely with clients and resort teams to understand event objectives, coordinate services, and identify opportunities to increase resort revenue. It involves maintaining client relationships, meeting sales goals, tracking activity and forecasts in the CRM, communicating event requirements to operational departments, and ensuring events are implemented through Banquet Event Orders (BEOs) and Restaurant Event Orders (REOs).

Requirements

High school diploma or equivalent.
2–4 years of job-specific work experience with demonstrated competence.
Must be at least 21 years of age.
Ability to interact pleasantly with guests and employees and maintain good working relationships across departments.
Capability with computer programs such as Microsoft Word and Outlook.
Strong written and verbal communication skills, including email and telephone communication.
Ability to communicate clearly and precisely in significant situations.
Strong organizational skills and ability to manage multiple priorities and a high volume of inquiries and client requests.
Ability to work effectively in a fast-paced environment while balancing competing demands without sacrificing service or attention to detail.
Ability to clearly communicate client directions to operations staff.
Strong decision-making skills, including making decisions on the spot.
Ability to manage a heavy workload involving lead follow-up, contracting, finalizing event details, and on-site group management.
Must be able to stand for long periods of time.
Must be prepared to stay overnight occasionally if road closures make it necessary.
Must comply with professional appearance, drug and alcohol, and employee conduct policies; candidates accepting offers must complete a background check before hiring.

Nice To Haves

Experience with Amadeus Delphi, Microsoft Excel, and SMS Host.

Responsibilities

Prospect, solicit, and secure new Day Function group business through direct sales efforts, networking, referrals, and industry events.
Manage the sales cycle, including lead generation, site inspections, proposal development, contract negotiation, and closing.
Develop and maintain relationships with Day Function and Partnership clients, meeting planners, executive assistants, third-party planners, and key decision makers.
Prepare customized proposals, budgets, and contracts that align with client objectives and company revenue goals.
Conduct property tours and presentations highlighting meeting facilities, accommodations, dining, on-property activities, and event services.
Collaborate with catering, conference services, operations, sales, and revenue management teams to support seamless meeting execution.
Maintain accurate sales activity, forecasting, and pipeline information in the CRM system.
Meet or exceed annual sales goals and contract a high volume of group business.
Monitor market trends, competitor activity, and customer needs to identify new business opportunities.
Participate in industry associations, trade shows, and networking events to increase market visibility.
Provide customer service before, during, and after events to encourage repeat business and referrals.
Assist with strategic sales initiatives and promotional campaigns targeting Day Function events.
Negotiate with potential leads to maximize resort revenues.
Communicate group needs to resort operational departments.
Oversee group implementation and completion through BEOs and REOs, including on-site event management.
Understand client objectives and use them to coordinate events and identify upselling opportunities within the resort.
Attend regularly scheduled meetings with resort staff to ensure event instructions are understood by all involved departments.