Executive Business Process Specialist

Applied Research Solutions • Bedford, MA

1d • Onsite

About The Position

Applied Research Solutions is hiring an Executive Business Process Specialist to support the Air Force Life Cycle Management Center (AFLCMC) / PEO Digital Directorate, Aerospace Management Systems Division (AFLCMC/HBA). The division develops, delivers, and sustains air traffic management, CNS/ATM avionics expertise, and weather sensing and forecasting capabilities for military, civil, allied, and foreign military sales customers. The role supports the Front Office Group (FOG), the division’s centralized hub, and its Program Execution Group (PEG), which develops and reviews formal correspondence, briefings, and documentation for accuracy, completeness, and administrative compliance. The full-time position is located at Hanscom AFB, Massachusetts.

The specialist assists the Government program manager with daily office operations and management activities, including planning, coordinating, and evaluating logistical actions needed to support missions and programs. The work includes identifying requirements for money, manpower, materiel, facilities, and services; maintaining program documentation through websites or web portals; and coordinating support with program plans so it is available at the right time and place. The position also supports tasker and suspense management, acquisition documentation, budget execution reviews, organizational knowledge management, personnel and manpower documentation, awards, supply management, inspections, and process improvement.

Applied Research Solutions describes itself as a provider of technically integrated solutions and mission support. The company highlights its Best Places to Work nominee recognition since 2020, employee-focused culture, work-life balance, competitive benefits, awards and recognition, and personalized attention from senior managers. The position is subject to background investigations, and employment is contingent on successfully completing a background investigation, including criminal history and identity checks.

Requirements

• Must be a U.S. citizen.
• Must have and be able to maintain a Secret clearance.
• Bachelor’s degree in a related field and 12 years of experience in the respective technical or professional discipline, including 5 years in the DoD; or 15 years of directly related experience, including 8 years in the DoD.
• Extensive experience with defense acquisition management processes in accordance with the DoD 5000 series instructions.
• Knowledge of agency program planning, funding, and management information systems.
• Experience in DoD operations management.
• Proficiency with Microsoft Office and related tools.
• Strong written and verbal communication skills.
• Ability to coordinate across Integrated Product Teams and Front Office stakeholders.
• Attention to detail to ensure accuracy, completeness, and administrative compliance.
• Ability to manage multiple priorities, taskers, and suspense items simultaneously.
• Professional judgment when interacting with senior leadership and Government personnel.
• Collaborative team player who supports organizational workflow and mission execution.

Nice To Haves

• Master’s degree.
• 10 years of experience in the respective technical or professional discipline, including 5 years in the DoD.
• Experience with division-level tasker and suspense management.
• Experience processing DoD acquisition documentation, including MARs, APBs, and ADMs.
• Experience preparing and supporting Budget Execution Review briefings.
• Experience developing knowledge-management systems and organizational knowledge bases.
• Experience supporting Management Internal Control Toolset (MICT) activities.
• Experience with personnel and manpower documentation support.
• Experience processing awards and decorations in accordance with AFI 36-1004, AFI 36-2803, and AFI 36-2805.
• Experience with statistical analysis and reporting.

Responsibilities

• Assist the Government program manager with daily office efforts and management operations, including planning, coordinating, or evaluating logistical actions needed to support a mission, weapons system, or designated program.
• Identify and analyze requirements for money, manpower, materiel, facilities, and services; maintain key program documentation through websites or web portals; and correlate requirements with program plans to ensure support is provided at the right time and place.
• Build and maintain a running list of taskers, assign them appropriately to team members, and ensure tasks are closed out.
• Gather inputs and documentation, draft responses, and facilitate reporting processes for inquiries from various sources.
• Track and coordinate documentation and staff packages for signature or approval.
• Track Officer Performance Reports, Enlisted Performance Reports, and civilian appraisals and feedback.
• Facilitate and assist with unit preparedness for inspections and Management Internal Control Toolset (MICT) evaluations.
• Identify, collect, synthesize, organize, and manage organizational knowledge in support of branch portfolios and products.
• Accumulate, understand, and apply knowledge about business activities on behalf of the organization and its stakeholders.
• Build and organize conceptual assets into knowledge bases using Google wiki sites.
• Process, review, and report acquisition documents, including MARs, Acquisition Program Baselines (APBs), and Acquisition Decision Memorandums (ADMs).
• Provide guidance, feedback, and management for Budget Execution Review preparations and presentations.
• Manage and oversee taskers and suspense items.
• Support management functions and processes using analytical methods to gather, analyze, and evaluate information, including organizational structures, resource requirements and utilization or control, manning requirements, human resources, and DoD and Air Force program and project analysis.
• Assist with developing and implementing programs to identify and improve processes through continuous process improvement.
• Assist with supply management activities, including accountable and non-accountable supplies and equipment; process requisitions; maintain stores; and conduct inventories in accordance with applicable Air Force instructions and manuals.
• Assist with processing military and civilian awards and decorations in accordance with applicable Air Force instructions, ensuring the appropriate instruction is applied to each award or decoration.
• Assist with statistical analysis and reporting, and support awards policies, directives, and regulations.
• Assist with coordinating, consolidating, analyzing, distributing, and monitoring action items, suspense items, and responses.
• Assist with management of organizational workflow.
• Analyze higher headquarters guidance and recommend actions to Government personnel for completing manpower and personnel documentation.
• Assist with maintaining unit personnel management rosters, unit manning documents, and related organizational rosters.
• Draft and maintain office plans and procedures, including an accurate organizational baseline, organizational charts, functional statements, mission descriptions, and telephone directories.
• Perform other duties as required.

Benefits

• Competitive benefits package.
• Awards and recognition program.
• Personalized attention from ARS Senior Managers.
• Culture supporting employee career goals and aspirations while promoting work-life balance.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior