Executive Business Process Specialist

Applied Research Solutions•Bedford, MA

2d•$115,000 - $125,000•Onsite

About The Position

Applied Research Solutions is hiring an Executive Business Process Specialist to support the Air Force Life Cycle Management Center (AFLCMC) / PEO Digital Directorate, Aerospace Management Systems Division (AFLCMC/HBA). The position supports the division’s Front Office Group, which serves as a centralized hub supporting the Senior Material Leader and Integrated Product Team program execution. Within the group, the Program Execution Group develops and reviews formal correspondence, briefings, and documentation for accuracy, completeness, and administrative compliance. The contractor assists the Government program manager with daily office operations and program management activities, including planning, coordinating, or evaluating logistical actions. This includes identifying requirements for funding, manpower, materiel, facilities, and services; maintaining program documentation through websites or portals; and aligning support with program plans. The role also supports tasker and suspense management, acquisition documentation, budget execution reviews, knowledge management, personnel and manpower documentation, supply management, awards processing, inspections, and continuous process improvement. This is a full-time position located at Hanscom AFB, Massachusetts. A Secret clearance is required and must be maintained. Applicants must be U.S. citizens.

Requirements

Must be a U.S. citizen.
Must have and be able to maintain a Secret clearance.
Bachelor’s degree in a related field and 12 years of experience in the respective technical or professional discipline, including at least 5 years in the DoD; alternatively, 15 years of directly related experience, including at least 8 years in the DoD.
Extensive experience with defense acquisition management processes in accordance with the DoD 5000 series instructions.
Proficiency with Microsoft Office and related tools.
Knowledge of agency program planning, funding, and management information systems.
Experience in DoD operations management.
Strong written and verbal communication skills.
Ability to coordinate across Integrated Product Teams and Front Office stakeholders.
Attention to detail to ensure accuracy, completeness, and administrative compliance.
Ability to manage multiple priorities, taskers, and suspense items simultaneously.
Professional judgment when interacting with senior leadership and Government personnel.
Ability to work collaboratively in support of organizational workflow and mission execution.

Nice To Haves

Master’s degree.
10 years of experience in the respective technical or professional discipline, including 5 years in the DoD.
Division-level tasker and suspense management experience.
Experience processing DoD acquisition documentation, including MARs, APBs, and ADMs.
Budget Execution Review preparation and briefing support experience.
Knowledge management and organizational knowledge base development experience.
Management Internal Control Toolset (MICT) support experience.
Personnel and manpower documentation support experience.
Experience processing awards and decorations in accordance with AFI 36-1004, AFI 36-2803, and AFI 36-2805.
Statistical analysis and reporting experience.

Responsibilities

Assist the Government program manager with daily office efforts and management operations involving planning, coordinating, or evaluating logistical actions for a mission, weapons system, or designated program.
Identify and analyze requirements for funding, manpower, materiel, facilities, and services; maintain key program documentation through websites or web portals; and align support with program plans.
Build and maintain a running tasker list, assign taskers to team members, and ensure tasks are closed out.
Gather inputs and documentation, draft responses, and facilitate reporting in response to inquiries from various sources.
Track and coordinate documentation and staff packages for signature and approval.
Track Officer Performance Reports, Enlisted Performance Reports, civilian appraisals, and feedback.
Facilitate and assist with unit preparedness for inspections and MICT evaluations.
Identify, collect, synthesize, organize, and manage organizational knowledge in support of branch portfolios and products.
Build and organize conceptual assets into knowledge bases using Google wiki sites.
Process, review, and report acquisition documents, including MARs, Acquisition Program Baselines, and Acquisition Decision Memorandums.
Provide guidance and management support for Budget Execution Review preparations and presentations.
Manage taskers and suspenses and coordinate, consolidate, analyze, distribute, and monitor action items and responses.
Support management functions and processes by gathering, analyzing, and evaluating information about organizational structures, resource requirements and utilization, manning, human resources, and DoD and Air Force programs and projects.
Assist with developing and implementing programs to identify and improve processes through continuous process improvement.
Assist with supply management, including supply and equipment requisitions, accountability, stores, and inventories in accordance with applicable Air Force instructions and manuals.
Assist with processing military and civilian awards and decorations in accordance with applicable Air Force instructions.
Assist with statistical analysis and reporting, and with awards policies, directives, and regulations.
Assist with management of organizational workflow.
Analyze higher headquarters guidance and recommend approaches to Government personnel for completing manpower and personnel documentation.
Maintain unit personnel management rosters, unit manning documents, and related organizational rosters.
Draft and maintain office plans and procedures, including organizational baselines, organizational charts, functional statements, mission descriptions, and telephone directories.
Perform other duties as required.