Executive Assistant, Growth Marketing

Figma•San Francisco, CA

2d•Hybrid

About The Position

Figma is growing our team of passionate creatives and builders on a mission to make design accessible to all. Figma’s platform helps teams bring ideas to life—whether you're brainstorming, creating a prototype, translating designs into code, or iterating with AI. From idea to product, Figma empowers teams to streamline workflows, move faster, and work together in real time from anywhere in the world. If you're excited to shape the future of design and collaboration, join us! As Executive Assistant to the VP of Growth Marketing and the Director, B2B - Growth, Strategy, & Ops, you’ll provide high-level administrative and strategic support to the Growth Marketing leadership team. You’ll manage complex calendars and inboxes, coordinate leadership meetings, track action items, organize team communications and events, and handle travel and expense approvals. Acting as a trusted partner, you’ll help optimize time, streamline processes, and support operational planning across the organization. You’ll also collaborate with the CMO’s EA and cross-functional partners to drive alignment on key projects, milestones, and company events. This is a full time role based in our San Francisco Hub.

Requirements

7+ years of experience in a Executive Assistant support role
Demonstrated ability to work in a fast-paced environment and can adapt quickly to changing demands
Proficient communication skills and can communicate with a wide range of internal and external stakeholders while maintaining the strictest confidentiality
Skilled at shifting gears and prioritizing based on inbound of requests & workload volume
Ability to be in our SF office, 2 days a week; flexible to travel at least once a quarter

Responsibilities

Provide direct support to our VP of Growth Marketing and our Director, B2B - Growth, Strategy, & Ops and the Growth Marketing team by attending leadership meetings, tracking agendas, capturing action items and following up on progress, heavy calendar management, inbox management, organizing all hands, team-wide communications, booking travel, partnering with the CMO’s EA, etc
Act as the delegate for the VP & Director, signing off expenses, PO approval, and various other tooling as needed with careful attention to internal policy
Be a strategic partner to the VP & Director and their leadership team with a focus on team cohesion, operations, and planning
Identify areas to optimize VP & Director’s time and make recommendations in regard to time management, prioritization, and business needs
Identify opportunities for process optimization throughout team and company processes
Prepare and/or build content, presentations and key documents for the VP & Director using Figma tools
Partner with the CMO’s EA to organize large-scale planning for monthly and quarterly meetings, in-person leadership and full-team off-sites, including working with external venues and internal stakeholders
Cross functional partnership with Marketing and other internal teams to ensure alignment on projects, company milestones, and internal events