Executive Assistant - Marketing
About The Position
Marvin is hiring an Executive Assistant to provide thoughtful, proactive, high-level support to the Senior Director of Marketing. The role manages complex calendars, travel, expenses, presentations, correspondence, and meeting logistics while helping advance key marketing initiatives. The Executive Assistant anticipates evolving business needs and helps the Senior Director make effective use of their time. Success requires sound judgment, outstanding attention to detail, discretion, confidence, and the ability to navigate changing priorities and build trusted partnerships across teams.
Requirements
- High school diploma or GED.
- 5+ years of senior executive-level administrative support experience.
- Demonstrated ability to manage multiple priorities while maintaining accuracy and close attention to detail.
- Excellent written and interpersonal communication skills, along with discretion in handling highly confidential information.
- Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
- Proactive, resourceful approach and flexibility to support changing priorities, special projects, and ad hoc needs.
- Ability to work independently, collaborate with executive administrative partners, and build trust across teams.
- Strong organizational judgment, professional maturity, integrity, and commitment to finding effective ways to improve how work gets done.
Nice To Haves
- Bachelor’s degree.
- Previous experience working in or supporting a marketing department.
Responsibilities
- Coordinate complex business and personal calendars, resolve scheduling conflicts, and manage frequent adjustments involving internal and external contacts.
- Plan meetings and travel for the Senior Director and marketing leadership, including agendas, presentation materials, technology, catering, venues, and participant arrangements.
- Prepare correspondence, presentations, reports, meeting minutes, and follow-up communications by gathering, organizing, and analyzing information.
- Support key marketing and organizational initiatives by maintaining project schedules, tracking action items, and helping ensure commitments are completed on time.
- Anticipate business needs and recommend arrangements or process improvements that support effective time management and efficient operations.
- Review and process expenses and paid time off requests for the marketing leadership team accurately and efficiently.
Benefits
- Health insurance
- Paid holidays
- Paid parental leave
- 401(k) retirement savings match
- $300 annual wellbeing account
- Better Living Day, a paid day off
- Annual profit sharing
- Organized volunteer opportunities
- Brighter Days Fund financial support during personal hardships
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
High school or GED
