Executive Assistant, Marketing

Ōura • San Francisco, CA

11h • $143,650 - $169,000

About The Position

Ōura is seeking a highly organized, proactive Executive Assistant to partner with the Chief Marketing Officer (CMO) and support the effectiveness of the broader Marketing leadership team. The Marketing organization leads core marketing, PR and Communications, Creative, Media, and consumer revenue across multiple time zones. Reporting to the Chief of Staff, this role provides trusted executive support and thoughtful project coordination to help the CMO and Marketing team stay focused, prepared, coordinated, and effective.

The Executive Assistant will maintain a forward-looking view of the CMO’s priorities and upcoming Marketing milestones while managing immediate scheduling, logistics, and follow-through. The role involves protecting executive time, preparing for important meetings and engagements, coordinating the Marketing team’s operating rhythm and high-priority work, managing travel and expenses, improving office practices, and handling confidential information with discretion. The position is based in San Francisco, California, and requires occasional domestic and international travel.

Requirements

• 8+ years of experience providing executive-level support to a C-suite or senior executive.
• Exceptional organization and precision, with experience managing complex calendars, travel, meetings, expenses, and competing priorities.
• Proactive, forward-looking approach, with the ability to anticipate needs, identify missing context or conflicts, and prepare early while responding to immediate needs.
• Ability to create clarity amid ambiguous priorities or requests by asking focused questions, confirming decisions and deadlines, communicating tradeoffs, and exercising sound judgment.
• Clear, direct, and diplomatic written and verbal communication skills, including the ability to synthesize information and handle sensitive conversations tactfully.
• Ability to build trusted working relationships through discretion, emotional intelligence, and reliable follow-through, and to engage confidently with senior leaders and external partners.
• Calm adaptability when plans change, with the ability to prioritize independently and escalate issues appropriately.
• Interest in improving team effectiveness through lightweight processes, clear ownership, and thoughtful coordination.
• Comfort using Google Workspace, AI tools, and emerging technologies to streamline operations and build practical workflows while maintaining data confidentiality and integrity.
• Willingness and ability to travel occasionally, domestically and internationally, for executive meetings, team events, and offsites.

Nice To Haves

• Experience supporting a Marketing, Brand, Communications, or other externally facing leader.
• Experience in a fast-paced, high-growth environment.

Responsibilities

• Manage the CMO’s complex calendar across internal and external commitments and global time zones, protecting focus time and making scheduling tradeoffs as priorities change.
• Maintain a rolling view of upcoming meetings, campaign and launch milestones, external engagements, deadlines, and decisions; identify conflicts and dependencies early and keep immediate logistics on track.
• Coordinate meeting logistics and prepare concise briefs, agendas, presentations, and other materials; capture decisions and commitments and track owners and follow-ups.
• Triage incoming communications, handle or coordinate responses as appropriate, and escalate decisions with concise context and a recommended path forward.
• Represent the CMO professionally and discreetly with employees, executives, agencies, creative partners, and other external stakeholders.
• Coordinate Marketing leadership and team meetings, planning sessions, offsites, and other gatherings; organize agendas and pre-reads, capture actions and decisions, and maintain lightweight systems to make priorities, owners, and deadlines visible.
• Coordinate high-priority Marketing work by connecting cross-functional partners, clearing project blockers, aligning the team on campaign, event, and launch milestones, and supporting planning and execution of major team offsites.
• Arrange domestic and international travel, accommodations, ground transportation, itineraries, and expense reporting; anticipate changes and communicate updates promptly.
• Build trusted relationships, learn working preferences, clarify expectations, and establish repeatable communication and planning practices for the CMO’s office.
• Partner with the Administration team and suggest practical operational improvements as needs evolve.
• Handle confidential business, people, and marketing information with sound judgment and discretion.

Benefits

• Competitive salary and equity packages.
• Health, dental, and vision insurance, plus mental health resources.
• An Ōura Ring and employee discounts for friends and family.
• 20 days of paid time off, 13 paid holidays, and 8 days of flexible wellness time off.
• Paid sick leave and parental leave.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed