Executive Assistant, Marketing and Communications

NPR • Columbia, WA

1d • Hybrid

About The Position

The Executive Assistant, Marketing and Communications serves as the central operational backbone for senior leadership across NPR's Marketing and Communications divisions. The role provides high-level administrative partnership to departmental leaders by managing complex calendar logistics, coordinating cross-functional communications, and facilitating stakeholder engagements across the NPR network. As a primary administrative liaison, the Executive Assistant ensures seamless daily operations while handling sensitive and confidential information with discretion, sound judgment, and precision.

This is a hybrid-permitted, full-time, non-exempt position requiring work at NPR's Washington, D.C. office at least two days per week. The employee must reside in an NPR-supported location based on the number of onsite days selected. The anticipated hourly rate is $36.06–$38.46. Applicants are asked to submit a cover letter describing a specific instance in which they made a judgment call on behalf of an executive, including the circumstances and outcome.

Requirements

• At least 3 years of progressive administrative experience supporting senior-level leadership.
• Ability to manage complex scheduling, travel itineraries, and expense reporting with minimal supervision.
• Strong written and verbal communication skills, proofreading accuracy, and attention to detail.
• Demonstrated confidentiality, discretion, and tact when handling sensitive leadership information.
• Ability to organize, prioritize, and track multiple administrative deliverables under firm deadlines.
• Commitment to supporting workplace diversity, equity, and inclusion initiatives.
• Bachelor's degree or an equivalent combination of education and experience.
• Must reside in an NPR-supported location based on the number of onsite days selected.

Nice To Haves

• Professional experience supporting C-suite executives.
• Administrative experience in public media, journalism, broadcasting, or mission-driven nonprofit organizations.
• Familiarity with Salesforce, Concur, or comparable enterprise CRM and expense-management systems.

Responsibilities

• Manage dynamic executive schedules and calendars, resolve conflicts proactively, and align time with division priorities.
• Coordinate leadership travel and logistics, prepare itineraries, and reconcile expense reports and vendor invoices.
• Prepare, organize, and proofread briefing materials, agendas, presentations, and background documents for executive meetings, NPR Board of Directors sessions, and member station engagements.
• Monitor division email and workflow queues, triage urgent inquiries, synthesize requests, and route action items to appropriate team leads.
• Plan logistics for internal and external meetings, conferences, division retreats, and Network fly-ins, including room reservations, audio/visual setup, and catering.
• Record meeting minutes, track deliverables, and maintain digital filing systems in Google Workspace and departmental directories.
• Serve as the division's administrative contact for office supplies, facilities requests, and administrative questions.
• Support people operations by scheduling onboarding sessions and assisting with team retreats, culture initiatives, and communications.
• Perform other duties as assigned; the job description may be modified at any time.

Benefits

• Access to comprehensive benefits for employees and dependents.
• Health and wellness benefits.
• Paid time off.
• Financial well-being benefits.
• Medical, dental, vision, life and accidental death and dismemberment, long-term disability, short-term disability, and voluntary retirement savings options for eligible employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level