Executive Assistant, Marketing and Communications

NPR • Washington, DC

2d • $36 - $38 • Hybrid

About The Position

The Executive Assistant, Marketing and Communications serves as the central operational backbone for senior leadership across NPR's Marketing and Communications divisions. The role provides high-level administrative support to departmental leaders, managing complex calendar logistics, coordinating cross-functional communications, and facilitating stakeholder engagements across the NPR network. As a primary administrative liaison for the department, the Executive Assistant supports seamless day-to-day operations and handles sensitive and confidential information with discretion, sound judgment, and precision.

This is a full-time, non-exempt position. It is hybrid permitted, with at least two days per week in NPR's Washington, D.C. office; the schedule is variable. The employee must reside in an NPR-supported location based on the number of on-site days selected. The anticipated hourly pay range is $36.06–$38.46. Applicants must include a cover letter describing a specific instance of making a judgment call on behalf of an executive, including the circumstances and outcome.

Requirements

• At least 3 years of progressive administrative experience supporting senior-level leadership.
• Ability to manage complex scheduling, travel itineraries, and expense reporting with minimal supervision.
• Strong written and verbal communication skills, proofreading accuracy, and attention to detail.
• Demonstrated confidentiality, discretion, and tact when handling sensitive leadership information.
• Ability to organize, prioritize, and track multiple administrative deliverables under firm deadlines.
• Demonstrated commitment to supporting workplace diversity, equity, and inclusion initiatives.
• Bachelor's degree or equivalent combination of education and experience.

Nice To Haves

• Professional experience supporting C-suite executives.
• Administrative experience in public media, journalism, broadcasting, or mission-driven nonprofit organizations.
• Familiarity with Salesforce, Concur, or comparable enterprise CRM and expense management systems.

Responsibilities

• Manage dynamic executive calendars, proactively resolve scheduling conflicts, and align time allocations with division priorities.
• Coordinate leadership travel and logistics, prepare detailed itineraries, and reconcile expense reports and vendor invoices.
• Prepare, organize, and proofread briefing materials, agendas, presentations, and background documentation for leadership meetings, NPR Board of Directors sessions, and member station engagements.
• Monitor division email correspondence and workflow queues, triage urgent inquiries, synthesize requests, and route action items to team leads.
• Plan logistics for internal and external meetings, conferences, division retreats, and Network fly-ins, including room reservations, audio/visual setup, and catering.
• Record minutes, track deliverables, and maintain digital filing systems using Google Workspace and departmental directories.
• Serve as the division's administrative point of contact for office supplies, facilities requests, and miscellaneous administrative questions.
• Support people operations by scheduling onboarding sessions and assisting with team retreats, culture initiatives, and communications.
• Perform other duties as assigned; responsibilities and duties may be modified.

Benefits

• Access to comprehensive benefits for employees and dependents who meet eligibility requirements.
• Health and wellness benefits.
• Paid time off.
• Financial well-being benefits.
• Medical, dental, vision, life and accidental death and dismemberment, long-term disability, and short-term disability plan options.
• Voluntary retirement savings options.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level