Executive Assistant - Marketing

Cinemark•Plano, TX

About The Position

Cinemark is seeking a highly experienced, proactive, and strategic Executive Assistant to support its EVP, Chief Marketing & Content Officer. The role goes beyond traditional administrative support: the Executive Assistant acts as a trusted partner to the EVP and a central point of coordination across multiple departments, helping drive priorities, manage initiatives, facilitate communication, and support organizational goals. The position calls for someone who can balance executive support, project management, and organizational leadership in a fast-paced entertainment environment. The Executive Assistant works regularly with senior executives, department leaders, external studio partners, agencies, vendors, and other stakeholders, representing the EVP and helping maintain alignment across the organization. This is an opportunity to work alongside a senior executive leader, gain exposure to key business decisions, and contribute to the success of multiple departments. Cinemark describes its culture as fun, fast-paced, and congenial, with perks including movie screenings. The job description notes that reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Requirements

10+ years of administrative or office management experience, including 5+ years as an Executive Assistant or in an equivalent role supporting C-suite or Director-level staff.
Experience supporting executives responsible for multiple business functions, departments, or large-scale initiatives.
BA/BS degree or equivalent work experience.
Superb proficiency in Microsoft Office Suite, including PowerPoint, Word, and Excel, as well as Teams and SharePoint.
Superior organizational skills and the ability to prioritize and balance multiple tasks in a fast-moving environment.
Superior written and verbal communication skills, including the ability to interact with staff at all levels and represent the EVP’s ideas or position clearly and diplomatically.
Sound judgment, professionalism, and discretion when handling confidential information.
Ability to anticipate needs, solve problems proactively, take ownership, and work without constant direction.
Ability to perform administrative tasks while shifting easily between strategic work and day-to-day tasks.
Ability to research and analyze material logically and communicate ideas and recommendations clearly.
Problem-solving ability, curiosity, and resourcefulness in a dynamic environment.
Collaborative approach and interest in facilitating a senior leader’s work and helping a team run successfully.

Nice To Haves

Entertainment, retail, or agency experience in the marketing industry.
Experience coordinating complex meetings and executive travel.
Proficiency in infographics, Vizio, or similar software.
Creative idea generation paired with practical execution.

Responsibilities

Serve as a trusted partner to the EVP by managing priorities, anticipating needs, and helping use executive time efficiently.
Manage a complex, changing executive calendar, balancing business priorities, events, travel, and personal commitments.
Coordinate team and other meetings; prepare materials and logistics; arrange travel; process expenses; create presentations and visual materials; and complete administrative tasks such as copying, scanning, filing, and distributing documents.
Work with the relevant Leadership Team to keep initiatives and projects on track for timelines and content; meet with SVPs and VPs regarding upcoming meeting needs; flag delays; identify barriers; and help overcome them.
Drive accountability across teams and facilitate cross-functional communication.
Establish and improve processes, systems, and workflows to enhance organizational efficiency.
Track and follow up on the EVP’s requests and work assignments inside and outside the team to support timely responses.
Establish a daily communication method and cadence for reviewing meeting requests, proposed scheduling, and urgent inbox items; obtain meeting decks in advance so the EVP can prepare.
Maintain departmental calendars and coordinate communication and scheduling of projects and events.
Coordinate with Operations, Finance, IT, HR, and other administrative departments to integrate departmental work smoothly.
Provide leadership and support for recurring events, including planning and managing logistics for EVP team off-sites and other events.
Provide analytical support, including research, project or situation assessment, data gathering, reporting, and PowerPoint presentations of results.
Schedule and coordinate skip-level lunches, department-wide team-building events, and individual team gatherings across the EVP’s organization.
Coordinate the EVP’s participation in conferences, nonprofit board work, industry events, and company-sponsored events, managing the steps and communication needed for presentations.
Provide guidance, mentorship, and coordination for administrative staff supporting departments within the EVP’s organization.
Interface professionally with Studio Presidents, vendors, and business partners.
Handle confidential and sensitive information with professionalism and discretion.
Anticipate and structure the EVP’s day to support productivity, focused work, and necessary breaks, including arranging lunch when needed.