Executive Assistant - Marketing

Cinemark•Plano, TX

About The Position

Cinemark is seeking a highly experienced, proactive, and strategic Executive Assistant to support its EVP, Chief Marketing & Content Officer. The role extends beyond traditional administrative support: the Executive Assistant acts as a trusted partner and central coordinator across multiple departments, helping drive priorities, manage initiatives, facilitate communication, and support organizational goals. The position involves regular interaction with senior executives, department leaders, external Studio partners, agencies, vendors, and other stakeholders, while representing the EVP and helping maintain alignment across the organization. The successful candidate will thrive in a fast-paced entertainment environment, use exceptional judgment, and balance executive support, project management, and organizational leadership. This person will help ensure the EVP’s time is used effectively, maintain departmental coordination, and improve processes and workflows. They will also provide analytical and presentation support, coordinate events and executive participation, and provide guidance to administrative staff. The role requires discretion in handling confidential information and a collaborative, resourceful approach to supporting a senior leader and the broader organization.

Requirements

10+ years of administrative or office management experience, including 5+ years as an Executive Assistant or in an equivalent role supporting C-suite or Director-level staff.
Experience supporting executives responsible for multiple business functions, departments, or large-scale initiatives.
BA/BS degree or equivalent work experience.
Superb proficiency in Microsoft Office Suite, including PowerPoint, Word, and Excel, as well as Teams and SharePoint.
Superior organizational skills and the ability to prioritize and balance multiple tasks in a fast-moving environment.
Strong written and verbal communication skills, including the ability to interact with staff at all levels and represent the EVP’s ideas or position clearly and diplomatically when needed.
Sound judgment, professionalism, and discretion when handling confidential and sensitive information.
Ability to anticipate needs, solve problems proactively, take ownership, and work independently without constant direction.
Ability to perform administrative tasks while shifting between strategic work and day-to-day tasks.
Ability to research and analyze material logically and communicate ideas and recommendations clearly.
Resourcefulness, curiosity, and demonstrated problem-solving skills.
Collaborative spirit and enjoyment of facilitating a senior leader’s work and helping a team succeed.

Nice To Haves

Entertainment, retail, or agency experience in the marketing industry.
Experience coordinating complex meetings and executive travel.
Proficiency in infographics, Vizio, or similar software.
Creative thinking paired with practical execution and ideas for making the Executive Assistant role successful.

Responsibilities

Serve as a trusted partner to the EVP by managing priorities, anticipating needs, and helping ensure effective use of executive time.
Manage a complex and changing executive calendar, balancing business priorities, events, travel, and personal commitments.
Coordinate meetings, prepare meeting materials and logistics, arrange travel, process expenses, create presentations and visual materials, and complete other administrative duties such as copying, scanning, filing, and distributing documents.
Work with the Leadership Team to keep initiatives and projects on track for timeline and content; coordinate with SVPs and VPs about upcoming meeting needs, flag risks early, follow up, and help address barriers to completion.
Drive accountability across teams and facilitate effective cross-functional communication.
Help establish and improve processes, systems, and workflows that enhance organizational efficiency.
Track and follow up on EVP requests and work assignments inside and outside the team to ensure timely responses.
Establish a daily communication method and cadence for reviewing meeting requests, proposed scheduling, and urgent inbox items; contact meeting schedulers and obtain decks in advance so the EVP can prepare.
Maintain the department calendar and coordinate projects and events; work with Operations, Finance, IT, HR, and other administrative departments to integrate work smoothly.
Provide leadership and support for recurring events, including planning and managing logistics for EVP team off-sites and other events.
Provide analytical support through research, project or situation assessment, data gathering, and reporting; create PowerPoint decks to communicate results.
Plan, manage, and coordinate skip-level lunches, department-wide team-building events, and individual team gatherings across the EVP’s organization.
Coordinate the EVP’s participation in conferences, nonprofit board work, industry events, and company-sponsored events, including the steps and communications needed for presentations.
Provide guidance, mentorship, and coordination for administrative staff supporting departments within the EVP’s organization.
Interface professionally with Studio Presidents, vendors, and business partners.
Handle confidential and sensitive information with professionalism and discretion.
Anticipate the EVP’s needs and structure the day to support productivity, focused work, and necessary breaks; this may include getting lunch when the calendar is busy.