Executive Assistant, Marketing

Ōura • San Francisco, CA

5d

About The Position

Ōura is seeking a highly organized, proactive Executive Assistant to partner with its Chief Marketing Officer (CMO) and support the effectiveness of the broader Marketing leadership team. The Marketing organization leads core marketing functions, PR and Communications, Creative, Media, and consumer revenue across multiple time zones. Reporting to the Chief of Staff, this role provides high-trust executive support while helping the Marketing organization stay focused, prepared, and coordinated.

The Executive Assistant will maintain a forward-looking view of the CMO’s priorities, anticipate the needs of important meetings and events, and bring structure to shifting requests and timelines. The role pairs executive support with thoughtful project coordination to help the CMO and Marketing team use their time effectively and follow through on priorities. The position is based in San Francisco, California.

Requirements

• At least 8 years of experience providing executive-level support to a C-suite or senior executive.
• Exceptional organization and precision, with experience managing complex calendars, travel, meetings, expenses, and competing priorities.
• Proactive, forward-looking approach, including the ability to anticipate needs, identify missing context or potential conflicts, and prepare early while responding to immediate needs.
• Ability to create clarity amid ambiguity by asking focused questions, confirming decisions and deadlines, communicating tradeoffs, and using sound judgment.
• Clear, direct, and diplomatic written and verbal communication skills.
• Ability to synthesize information, keep stakeholders informed, and handle sensitive conversations tactfully.
• Strong relationship-building skills grounded in trust, discretion, emotional intelligence, and reliable follow-through.
• Confidence engaging with people at every level, including senior leaders and external partners.
• Calm, adaptable approach to changing plans, with the ability to prioritize independently and escalate issues appropriately.
• Interest in improving team effectiveness through lightweight processes, clear ownership, and thoughtful coordination.
• Comfort using Google Workspace, AI tools, and emerging technologies to streamline operations and build practical workflows while maintaining data confidentiality and integrity.
• Willingness and ability to travel occasionally, domestically and internationally, to support executive meetings, team events, and offsites.

Nice To Haves

• Experience supporting a Marketing, Brand, Communications, or other externally facing leader.
• Experience in a fast-paced, high-growth environment.

Responsibilities

• Manage the CMO’s complex calendar across internal and external commitments and global time zones, protecting focused work time and making scheduling tradeoffs as priorities shift.
• Maintain a rolling view of upcoming meetings, campaign and launch milestones, external engagements, deadlines, and decisions needed; identify conflicts and dependencies early.
• Coordinate meeting logistics and prepare concise briefs, agendas, presentations, and other materials.
• Capture decisions and commitments, track follow-ups, and clarify owners and next steps.
• Triage incoming communications, handle or coordinate responses, and elevate decisions with concise context and a recommended path forward.
• Represent the CMO professionally and discreetly in interactions with employees, executives, agencies, creative partners, and external stakeholders.
• Coordinate Marketing leadership and team meetings, planning sessions, offsites, and other gatherings; organize agendas and pre-reads and track actions and decisions.
• Maintain lightweight systems that make Marketing priorities, owners, and deadlines visible.
• Coordinate high-priority Marketing work by connecting cross-functional partners, clearing project blockers, and aligning the team on campaign, event, and launch milestones.
• Plan and execute major team offsites and support core workflows and day-to-day operations.
• Arrange domestic and international travel, accommodations, ground transportation, itineraries, and expense reporting; anticipate changes and communicate updates.
• Build trusted relationships, learn working preferences, clarify expectations, and establish repeatable communication and planning practices for the CMO’s office.
• Partner with the Administration team and suggest practical improvements as needs evolve.
• Handle confidential business, people, and marketing information with sound judgment and discretion.

Benefits

• Competitive salary and equity packages.
• Health, dental, and vision insurance, plus mental health resources.
• An Ōura Ring and employee discounts for friends and family.
• 20 days of paid time off, 13 paid holidays, and 8 days of flexible wellness time off.
• Paid sick leave and parental leave.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed