Executive Assistant, Sales & Marketing

Knorr-Bremse • Avon, OH

3d • Onsite

About The Position

The Executive Assistant provides administrative oversight and support for the Sales & Marketing team, including team members throughout North America. The role supports general office operations, executive and leadership scheduling, travel, communications, and event planning and coordination. It reports to the VP, Sales & Marketing and is based on-site in Avon, Ohio.

The position coordinates meetings across multiple locations, manages calendars and office activities, handles confidential materials and communications, arranges domestic and international travel, and supports meetings and conferences. It also coordinates annual customer and sales meetings, including logistics, venue selection, contracting, vendor bids, and related services.

The anticipated salary range for candidates working in Avon, Ohio is $55,300–$82,900 per year. Final compensation may depend on experience, industry background, and education.

Requirements

• Associate degree in business.
• At least 5 years of experience working with executives.
• Project coordination and/or event planning experience.
• Proven ability to manage highly confidential and sensitive information with discretion.
• Advanced knowledge of Microsoft Word, Excel, Outlook, PowerPoint, and Access.
• Excellent written and oral communication skills, including strong grammar, spelling, and punctuation.
• Strong organizational skills and attention to detail, with the ability to multitask efficiently and effectively.
• Ability to prioritize tasks and work independently or with minimal supervision.
• Ability to contribute to a team and assist others as needed.
• Ability to work effectively with all levels of management, as well as external clients and vendors.

Responsibilities

• Establish priorities for daily office activities and schedule and coordinate meetings chaired by the Vice President and leadership staff at multiple locations.
• Assist with maintaining Outlook schedules for Board meetings, leadership team meetings, weekly conference calls, and employee meetings.
• Perform coordinator duties, including greeting visitors, answering telephones, taking messages, and responding to general questions about the department.
• Coordinate domestic and international travel arrangements, including itineraries, agendas, visas, passports, foreign travel documentation, and expense reports.
• Maintain contact and employee lists to support teams across multiple locations.
• Manage mail and track due dates and required actions.
• Produce letters, memoranda, interoffice communications, confidential presentations, and reports.
• Attend meetings and conferences as required, take meeting notes, and assist with meeting and conference management.
• Coordinate annual customer and sales meetings, including logistics plans, venue selection, contracting, and creative services.
• Oversee negotiation of contracts for facilities, lodging, meals, travel, entertainment, security, and related activities.
• Prepare requests for national vendor bids and review bids for competitiveness and performance.

Benefits

• Medical, dental, vision, basic life, and disability insurance, subject to eligibility and applicable plan documents.
• 401(k) plan.
• 120 hours of vacation leave annually.
• 40 hours of Personal Paid Absence annually.
• 12 paid holidays and one floating holiday per calendar year.
• Six weeks of paid parental leave.
• Ability to purchase company stock, subject to applicable plan documents.
• Annual bonuses of up to 4% of annual salary based on achievement of certain metrics.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree