Executive Assistant - Marketing

Marvin•Eagan, MN

About The Position

Marvin is hiring an Executive Assistant to provide thoughtful, proactive, high-level support to the Senior Director of Marketing. The role manages complex calendars, travel, expenses, presentations, correspondence, and meeting logistics while helping advance key marketing initiatives. The Executive Assistant anticipates evolving business needs and helps the Senior Director use time effectively, applying sound judgment, attention to detail, discretion, and confidence while navigating changing priorities. The role also builds trusted partnerships across teams. Marvin is a family-owned and -led window and door company with operations in 19 cities across North America. It manufactures premium products, including Marvin’s quality products, Infinity Replacement Windows and Doors, and TruStile Doors. The company reports having more than 8,000 team members and emphasizes safety, employee wellbeing, and an inclusive environment. Compensation is $69,000–$95,000 annually.

Requirements

High school diploma or GED.
At least 5 years of senior executive-level administrative support experience.
Ability to manage multiple priorities while maintaining accuracy and close attention to detail.
Excellent written and interpersonal communication skills.
Discretion in handling highly confidential information.
Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
Proactive and resourceful approach, flexibility, organizational judgment, professional maturity, integrity, and commitment to improving how work gets done.

Nice To Haves

Bachelor’s degree preferred.
Previous experience working in or supporting a marketing department preferred.

Responsibilities

Coordinate complex business and personal calendars, resolve scheduling conflicts, and manage frequent adjustments involving internal and external contacts.
Plan meetings and travel for the Senior Director and marketing leadership, including agendas, presentation materials, technology, catering, venues, and participant arrangements.
Prepare correspondence, presentations, reports, meeting minutes, and follow-up communications by gathering, organizing, and analyzing information.
Support marketing and organizational initiatives by maintaining project schedules, tracking action items, and helping ensure commitments are completed on time.
Anticipate business needs and recommend arrangements or process improvements that support effective time management and efficient operations.
Review and process expenses and paid time off requests for the marketing leadership team accurately and efficiently.
Support changing priorities, special projects, and ad hoc needs.
Work independently, collaborate with executive administrative partners, and build trust across teams.