Executive Assistant - Lubbock, TX

VetJobs•Lubbock, TX

2d•$78,600 - $118,000•Onsite

About The Position

Johnson Controls is hiring an Executive Assistant to support a VP and advance business priorities. This highly visible role serves as a trusted partner to the VP, anticipating needs, managing competing priorities, and ensuring effective execution of administrative and operational activities. The position provides executive communications, calendar and travel management, meeting coordination, and strategic project support in a complex, fast-paced environment.

Requirements

Bachelor’s degree and at least 3 years of executive administrative support experience, or 10 or more years of combined education and relevant experience.
Experience supporting senior executives in a complex, matrixed organization.
Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, and ability to create executive-level presentations.
Strong organizational, time-management, and prioritization skills, with attention to detail.
Exceptional verbal and written communication skills and ability to interact effectively at all organizational levels.
Ability to maintain strict confidentiality and exercise sound judgment.
High level of professionalism and discretion.

Nice To Haves

Experience supporting strategy, operations, or transformation teams.
Strong project coordination or project management skills.
Ability to anticipate needs, think critically, and solve problems independently.
Experience managing competing priorities in a fast-paced executive environment.
Proactive and anticipatory mindset.
Strong collaboration and relationship-building skills.
Adaptability and resilience.

Responsibilities

Prepare executive presentations and materials for meetings, leadership reviews, and large-scale events.
Manage and prioritize projects and deliverables aligned with business objectives.
Provide administrative support, including budget tracking, reporting, and documentation.
Coordinate cross-functional initiatives and support strategic priorities.
Manage complex executive calendars and prioritize the VP’s time.
Coordinate domestic and international travel, including itineraries and expense reporting.
Plan and execute internal and external meetings, events, and leadership sessions.
Coordinate with internal stakeholders and external partners to support events.
Draft and edit correspondence, reports, presentations, and other business documents.
Maintain accurate records, files, and documentation in accordance with company policies.
Process invoices, expense reports, and other financial documentation accurately and promptly.
Support meeting logistics, including agenda preparation, note-taking, and follow-up actions.
Act as a liaison between the VP and internal and external stakeholders.
Communicate with executives, leaders, and cross-functional teams across the organization.
Maintain professionalism, discretion, and confidentiality in all interactions.