Executive Assistant

African Community Housing and Development•SeaTac, WA

just now•$75,000 - $90,000

About The Position

ACHD is seeking a senior-level Executive Assistant to serve as a trusted operational partner to organizational leadership. This role blends high-level executive support, strategic communications, and event and development coordination. The ideal candidate is composed under pressure, proactive by default, excellent with people, and knows how to turn downtime into productivity — including executive transportation and travel. This position requires strong judgment, discretion, and the ability to manage multiple priorities in a fast-paced, mission-driven environment. In addition to executive support, this role plays a lead coordination role in donor and fundraising events, including cultivation dinners, donor briefings, community fundraisers, and campaign-related gatherings. The Executive Assistant role ensures events are strategically planned, well-executed, and aligned with ACHD’s fundraising and relationship-building goals.

Requirements

6+ years supporting senior executives or leadership teams in fast-paced environments
Exceptional organizational, prioritization, and problem-solving skills
Strong written and verbal communication skills
High level of discretion and professional judgment
Proficiency with Microsoft Office and digital collaboration tools
Experience working in multicultural and multilingual environments
Valid driver’s license, reliable transportation, and comfort with regular local driving
Acceptable results of a Motor Vehicle Record report at the time of hiring and periodically thereafter, and maintenance of minimum acceptable insurance coverages are required for this position.

Nice To Haves

Experience in nonprofit leadership, communications, development, or housing/real estate environments
Familiarity with donor CRM systems and organizational databases
Experience supporting public-facing leaders and community-based organizations

Responsibilities

Serve as primary administrative and logistical support to senior leadership.
Manage complex calendars, travel logistics, and shifting priorities.
Prepare executives for meetings, site visits, and events with agendas, briefing materials, and background research.
Draft and manage executive correspondence as appropriate.
Act as a liaison between leadership, board members, donors, public officials, and community partners.
Maintain confidentiality and always exercise sound judgment.
Regularly transport executives to meetings, events, and site visits.
Anticipate and resolve logistical challenges in real time.
Use travel and waiting time productively to support communications, scheduling, and administrative tasks.
Support planning and execution of fundraising events, donor gatherings, and community events.
Coordinate invitations, RSVPs, materials, and follow-up communications.
Assist with donor briefings, proposals, presentations, and impact reporting.
Support board scheduling, materials preparation, note-taking, and follow-ups.
Track organizational milestones, deadlines, and special projects.
Maintain organized digital and physical filing systems and manage platforms such as GiveSmart and Monday.com.
Build templates, checklists, and workflows for executives, communications, and event operations.
Proactively identify gaps, inefficiencies, and improvement opportunities.
Receive, sort, and distribute incoming mail; route correspondence to appropriate staff in a timely manner.
Receive, open, and log incoming checks and cash, ensuring accurate documentation and prompt routing to finance.
Prepare and submit expense reports on behalf of organizational leaders, ensuring timely and accurate documentation.
Partner with the finance department to reconcile Fund Development giving records monthly.