Executive Assistant
About The Position
We're looking for a highly organized and proactive Executive Assistant to support our senior leadership team. This role sits at the heart of how our executives operate — spanning calendar management, inbox coordination, cross-team communication, and day-to-day operational support for C-suite leadership. This is a hybrid role based in Toronto, ON, balancing remote flexibility with regular in-office attendance to support meetings, coordination, and team collaboration. You'll serve as a central point of contact for leadership — keeping executives organized, informed, and focused on what matters most, while ensuring communication flows clearly across the organization.
Requirements
- 3+ years of Executive Assistant experience, ideally supporting senior or C-suite leaders
- Proven ability to manage complex calendars and executive communications in a fast-paced environment
- Proficiency with Google Workspace, Microsoft Office, and Slack
- Strong written communication skills and a polished, professional presence
- High degree of discretion when handling confidential information
- Excellent organizational, multitasking, and prioritization abilities
- Comfortable picking up new tools and adapting to evolving systems
- Calm, proactive, and solution-oriented — especially under pressure
Responsibilities
- Own complex executive calendars, proactively managing scheduling priorities and resolving conflicts
- Monitor, organize, and draft responses across executive email inboxes
- Coordinate meetings, set agendas, and track follow-up actions with internal and external stakeholders
- Relay information and communications clearly between executives and their teams
- Prepare briefing materials, meeting summaries, and supporting documents for leadership discussions
- Assist with travel coordination and logistics as needed
- Track action items and follow-ups arising from executive meetings and conversations
- Partner with teams to maintain alignment on priorities and upcoming deadlines
- Handle sensitive and confidential information with professionalism and care
- Support reporting, documentation, and operational visibility for leadership
- Coordinate with operations, product, and business teams on executive requests and priorities
- Assist with presentations, internal communications, and leadership updates
- Help maintain consistent and clear communication across departments
Benefits
- Dental care
- Paid time off
- Vision care
- Wellness program
Stand Out From the Crowd
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
