Executive Assistant - Marketing # 26-26949

USTech Solutions • Manhattan, NY

1d • Remote

About The Position

The Executive Assistant supports Marketing and Creative teams by managing calendars, timelines, planning tools, and meeting coordination. The role maintains Outlook planners and Smartsheet reporting, supports alignment across Marketing leadership and brand stakeholders, and helps identify scheduling conflicts, process gaps, and timing risks. It also supports efficient Marketing operations through workflow assessments, planning, process improvements, documentation, and ad hoc project management.

Requirements

• Bachelor’s degree required.
• 4–6 years of experience.
• Experience coordinating complex schedules and collaborating with cross-functional teams.
• Strong experience with Outlook, Smartsheet, Excel, and SharePoint.
• Highly organized, detail-oriented, self-motivated, and an independent thinker.
• Excellent problem-solving skills.
• Proven presentation, communication, and interpersonal skills.
• Ability to adapt to changes in direction and priority in a fast-paced, deadline-oriented environment.
• Ability to work independently, exercise sound judgment, and maintain a high level of attention to detail.
• Enthusiastic, positive energy, and able to work well under pressure.

Nice To Haves

• Previous marketing operations experience preferred.
• Previous fashion retail experience preferred.

Responsibilities

• Own, manage, and maintain marketing calendars, project timelines, and operational planning tools.
• Maintain Outlook planners and Smartsheet reporting to ensure alignment with the operating model.
• Schedule meetings for Marketing and Creative teams.
• Coordinate and schedule Marketing leadership and cross-functional meetings with brand stakeholders.
• Identify scheduling conflicts, process gaps, and timing risks, and recommend solutions.
• Manage attendee documentation and keep planners up to date.
• Facilitate recurring meetings and partner with cross-functional teams to align calendars with organizational priorities and executive milestones.
• Uphold efficient operational workflows and support a culture of continuous improvement.
• Use knowledge of end-to-end Marketing operations and processes to support teams.
• Regularly assess operations to identify improvements and efficiencies in day-to-day workflows.
• Support planning activities and process improvements to drive efficiency and visibility across the organization.
• Provide ad hoc process documentation and project management support.

What This Job Offers

• Career Level: Senior