Executive Assistant

Smartly•New York, NY

20d•$28 - $45•Hybrid

About The Position

Smartly is looking for an Executive Assistant to join our fast growing team! In this role you will support the SVP, Ecosystems Partnerships & AI Applications, the SVP, Customer Success and the broader US commercial teams. You’ll own administrative tasks, calendar management, and event coordination. Successful candidates must be sociable, have excellent problem solving skills and an entrepreneurial spirit. Attention to detail and strong communication skills are essential! You should also be comfortable handling highly confidential information, juggling scheduling across multiple time zones, and thrive in a fast-paced environment. This is a great opportunity to grow your career in our global organization! We are seeking a highly organized person who knows how to “get the job done.” You should have a passion for helping others succeed and be able to juggle and prioritize multiple tasks simultaneously. We are looking for someone to take ownership, optimize their impact, and maximize learning. This is a hybrid position with the expectation that you will be in the office 2-3 days a week. The nature of the work may require some after hours and weekend support.

Requirements

Experience in a similar role with a high-growth, fast paced company supporting a senior level executive
Worked in a start-up environment (a focus on Social or Ad-tech is a plus)
Ability to multitask and prioritize and meet deadlines in a fast-moving environment
Strong verbal, written and interpersonal communication skills
Project Management skills and experience
Independent and well structured working style with can-do attitude
Ability to learn fast learning and determination to achieve goals
Google Workspace and Microsoft Office skills

Nice To Haves

Sociable
Excellent problem solving skills
Entrepreneurial spirit
Attention to detail
Comfortable handling highly confidential information
Juggling scheduling across multiple time zones
Thrive in a fast-paced environment
Highly organized
Passion for helping others succeed
Able to juggle and prioritize multiple tasks simultaneously
Take ownership
Optimize their impact
Maximize learning

Responsibilities

Support our SVP, Ecosystems Partnerships & AI Applications, the SVP, Customer Success and the broader US commercial teams
Work closely with our NYC, Chicago and Helsinki Executive Assistants
Actively manage/own the executives’ calendar including arranging and prioritizing meetings
Coordinate the executives’ travel, help to plan customer visits and other events including owning all expense collection and submission
Collaborate cross-functionally to improve existing business operations
Represent the Smartly.io brand in all interactions