Executive Assistant

Foresight Construction Group•Gainesville, FL

23d

About The Position

We are seeking a confident, self-starter Executive Assistant who is highly organized, proactive, and thrives in a fast-paced, multi-tasking environment. In this role, you’ll provide critical, high-trust support to our CEO — managing complex priorities with precision, protecting his time, and serving as a key point of contact between leadership and the wider team. We’re looking for someone who is quick-thinking, discreet, and energized by keeping a busy executive a step ahead.

Requirements

Independent and confident, with the ability to handle responsibilities autonomously and exercise sound judgment.
Proven experience as an Executive Assistant or in high-level administrative support.
Excellent time management, adaptability, and prioritization skills.
Accurate and precise verbal and written communication skills.
Strong organizational skills to manage multiple competing priorities.
Self-disciplined and able to maintain strict confidentiality with personal and business information.
Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint).

Nice To Haves

Bachelor’s degree in Business Administration or a related field (preferred).
Experience managing executive schedules in a corporate environment.
Familiarity with online calendars, cloud systems, and office management software (ERP, CRM).
Comfort leveraging technology and AI tools to streamline scheduling, communication, and daily workflows.
Optimistic and friendly demeanor when managing stakeholder communications.

Responsibilities

Manage the CEO’s calendar — scheduling meetings, appointments, and travel with accuracy and foresight to maximize productivity.
Own inbox and email management — triaging messages, drafting correspondence, and ensuring nothing slips through the cracks on follow-up.
Act as a resourceful gatekeeper, using friendly, persuasive communication to protect the CEO’s time and create win-win access for the team.
Prepare the CEO for each day — briefing him on schedule, priorities, and outstanding to-dos, and assembling materials and pre-reads for meetings.
Coordinate detailed travel itineraries and manage related logistics and expenses with discipline and accuracy.
Prepare corporate documents and correspondence with a high degree of discretion and confidentiality.
Track action items and follow-ups to completion, anticipating needs before they become urgent.
Organize and execute special projects, keeping a dutiful focus on deadlines and quality.
Build and maintain cross-departmental relationships that support leadership and company