Executive Assistant

First United Bank•Plano, TX

1d•Onsite

About The Position

The Executive Assistant provides high-level administrative and operational support to one or more Executive Team leaders. This role helps leaders operate effectively by managing executive rhythm, facilitating communication, coordinating priorities, and ensuring the details that support business execution are handled with excellence. The Executive Assistant serves as a trusted partner who creates clarity, alignment, and momentum across executive priorities. Success in this role requires sound judgment, initiative, organizational awareness, discretion, adaptability, and the ability to anticipate needs in a dynamic and fast-paced environment.

Requirements

Experience supporting senior leaders, business operations, or complex administrative work
Experience managing schedules, meetings, travel, and competing priorities
Strong organizational skills and attention to detail
Proficiency in Microsoft Office Suite, Outlook, and related business systems
Ability to manage confidential information with professionalism and discretion

Nice To Haves

Experience supporting leadership teams
Experience in financial services, banking, or other regulated industries
Experience supporting finance, risk, compliance, operations, technology, or other complex business functions
Experience coordinating meetings, offsites, conferences, or recurring leadership rhythms
Experience supporting multiple leaders or priorities simultaneously
Strong organization and follow-through
Professionalism and responsiveness
Sound judgment, discretion, and decision-making ability
Attention to detail and accuracy
Relationship-building and collaboration skills
Flexibility and adaptability
Initiative and problem-solving ability
Calm under pressure
Strong organizational awareness and business acumen
Ability to manage highly confidential information
Sense of ownership and urgency

Responsibilities

Managing calendars, schedules, and competing priorities
Coordinating internal and external meetings
Sequencing schedules to maximize executive effectiveness and preparedness
Coordinating schedules with direct reports, leadership teams, and key stakeholders
Anticipating scheduling conflicts and proactively resolving challenges
Preparing agendas, materials, logistics, and supporting information
Gathering and organizing information for meetings, presentations, reporting, and discussions
Coordinating meeting logistics, room setup, and follow-up activities
Tracking action items and maintaining visibility into commitments, deadlines, deliverables, and next steps
Supporting recurring leadership, committee, business, and executive meetings
Assisting with presentations and materials that support executive discussions and decision-making
Serving as a point of coordination for scheduling, communication, and logistics
Assisting with executive correspondence, presentations, reports, and supporting materials
Supporting communication needs related to leadership meetings, presentations, and organizational messaging
Maintaining awareness of organizational priorities, stakeholders, and cross-functional initiatives to support alignment, communication, and execution
Exercising sound judgment in managing executive access, communications, and competing demands on executive time
Managing travel arrangements, lodging, transportation, and itineraries
Coordinating conference registrations and event logistics
Supporting executive offsites, leadership meetings, team events, conferences, and organizational events
Preparing travel schedules and supporting materials
Ensuring details are organized, communicated, and executed effectively
Processing expenses, reimbursements, and administrative documentation
Coordinating approvals, signatures, and document routing
Maintaining executive files, records, and administrative systems
Supporting department logistics and team coordination
Assisting with special projects and operational priorities as assigned