Executive Assistant, North America Leadership
About The Position
The Executive Assistant, North America Leadership provides high-level administrative support to select Vice Presidents within Tiffany & Co.’s North America Executive team. Based at the company’s corporate headquarters at 200 Fifth Avenue, the role supports the leadership team’s operations through complex calendar management, travel coordination, expense processing, office administration, and meeting logistics. The position works closely with fellow Executive Assistants and members of the Executive Committee, supporting alignment, discretion, and operational excellence across the organization.
Requirements
- At least 5 years of administrative assistant experience working with high-level or multiple executives.
- Advanced Microsoft Office skills, especially Word, Excel, and PowerPoint.
- Discretion when handling highly confidential information.
- Ability to multitask and prioritize workload.
- Excellent organizational skills.
- Strong communication skills.
- Ability to work independently.
Nice To Haves
- Former retail environment experience is preferred.
Responsibilities
- Proactively manage and optimize complex, high-volume calendars, anticipate needs, and resolve scheduling conflicts.
- Maintain and oversee a master calendar covering leadership travel, key meetings, and departmental vacation schedules.
- Arrange domestic and international travel, including flights, accommodations, ground transportation, and reservations.
- Prepare detailed travel itineraries and supporting documentation.
- Process timely and accurate expense reports through the internal system.
- Serve as a liaison between executives, internal teams, and partners to support clear and effective communication.
- Prepare, edit, and compile PowerPoint presentations for senior leadership and broader business meetings.
- Coordinate logistics for meetings, interviews, and executive sessions, including conference room reservations, catering, and IT support.
- Organize, maintain, and manage confidential files and records for Vice Presidents.
- Process invoices and expenses through Accounts Payable and ExpenseVisor systems.
- Support ad hoc projects and special initiatives as required.
- Manage mail distribution and coordinate shipments in partnership with the mailroom.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
