Executive Assistant

Bessemer Trust • New York, NY

10d • $85,000 - $110,000 • Hybrid

About The Position

The Executive Assistant role is an exciting opportunity to join a collaborative team of dedicated professionals that provide asset management for commercial and residential real estate investments on behalf of Bessemer’s ultra-high net worth clients nationally. The Executive Assistant will provide seamless administrative support to the Real Estate Advisory Team.

Requirements

• Excellent oral and written communication skills
• Adaptable and versatile skill set
• Strong attention to detail
• Knowledge of real estate or legal background a
• Experience with Microsoft Office Suite (Word, Excel, PowerPoint, outlook) is preferred.

Nice To Haves

• Bachelor’s Degree Preferred
• Experience within a trust company or corporate fiduciary setting a plus
• Experience with Yardi a plus

Responsibilities

• Screen incoming communications and route for action and follow-up.
• Communicate with both internal and external contacts including significant prospect, client and professional relationships.
• Draft and proof standard correspondence.
• Establish effective working relationships with colleagues and external contacts. This role may be required to provide flexible support to other Asset Managers as required.
• Assist with planning and scheduling for Real Estate Advisory including team meetings and team business management.
• Comprehensive organization of meetings and luncheons as needed.
• Detailed calendar management and coordination of travel arrangements.
• Prepare and submit expense reports in a timely manner.
• Handle routine communication with clients, internal client advisor teams, and departments, as well as external parties.
• Document written and verbal client interactions in Salesforce.
• Prepare charts, spreadsheets, and materials for presentations using Excel, Word, PowerPoint and internal applications as needed.
• File correspondence and other documents in internal databases.
• Provide general support to the Real Estate Advisory Team as needed.Thoughtful interpersonal skills and comfort working within a team.

Benefits

• Competitive base salary plus discretionary annual bonus for select positions
• A 401(k) plan with a generous annual profit-sharing contribution
• Personalized development and career opportunities, including tuition reimbursement support
• Comprehensive medical, dental, and vision plans with zero contributions for employee coverage
• Employee assistance (EAP) and wellness programs
• Paid time off and paid parental leave
• Employer-paid life insurance and short- and long-term disability coverage
• Legal services and financial wellness plans at no cost to employees

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level