Executive Assistant

Federal Staffing Solutions•Washington, WA

1d•Onsite

About The Position

We connect our employees with some of the best opportunities around. Time and again, our employees tell us that the most important thing we offer is respect. Federal Staffing Solutions puts people to work in all types of jobs. When you work with us, you build a relationship with a team of employment professionals in your community who have, in turn, built professional relationships with the businesses that are hiring. We are looking for an Executive Assistant to work in Washington, DC supporting our client.

Requirements

10+ years of progressive administrative experience required, with at least 5 years supporting C-suite or director-level executives in government, financial services, or regulatory agencies
Proven track record managing competing priorities in fast-paced, high-stakes environments
Experience in confidential, regulatory, or policy-focused settings strongly preferred
Familiarity with Federal government operations and protocols is highly desirable
Exceptional judgment and discretion with highly sensitive and confidential information
Superior organizational skills with proven ability to anticipate needs and proactively address challenges
Expert-level written and verbal communication skills, including ability to interact professionally with Board Members, senior officials, and external stakeholders
Advanced proficiency in Microsoft Office Suite (SharePoint, Outlook, Word, PowerPoint, Excel, Teams)
Ability to work independently with minimal supervision while exercising sound judgment
Strong attention to detail with unwavering commitment to accuracy and deadlines
Adaptability and composure under pressure

Responsibilities

Provide comprehensive administrative support to the senior leader
Manage complex calendar with multiple competing priorities, including meetings with Board Members, Federal Reserve Bank Presidents, regulatory agency officials, and industry representatives
Coordinate and prioritize meeting requests, ensuring appropriate preparation time and strategic scheduling
Anticipate senior leader's needs and proactively address administrative requirements
Draft, edit, and proofread correspondence, memoranda, and presentations for internal and external audiences
Coordinate communications with Board Members' offices, Federal Reserve Banks, and other key stakeholders
Manage sensitive and confidential information with absolute discretion
Plan and coordinate high-level meetings, conferences, and briefings, including logistics, materials preparation, and follow-up
Manage videoconference and hybrid meeting technology and logistics
Prepare briefing materials, agendas, and background documents
Arrange and coordinate participation in Board meetings, FOMC-related activities, and interagency meetings
Track action items, deadlines, and follow-up requirements
Arrange complex domestic and international travel, including detailed itineraries, security requirements, and expense reporting
Coordinate travel for official Federal Reserve business, conferences, and international regulatory meetings
Process travel authorizations and expense reimbursements in accordance with Federal Reserve policies
Manage travel during crisis situations with flexibility and efficiency
Process invoices, purchase requests, and budget tracking for the senior leader's office
Assist with preparation of materials for Board presentations and decision memos
Support division-wide events and initiatives as requested