Executive Administrative Coordinator - NYC or Hoboken

EY•New York, NY

1d•$77,000 - $132,300•Onsite

About The Position

EY’s Enterprise Support Services (ESS) team provides business enablement support across the organization. The Executive Administrative Coordinator provides high-level, specialized administrative, project, and operational support to multiple executives in designated leadership positions. The role is closely aligned with senior leaders’ operations, strategies, and business objectives, and proactively identifies needs and challenges, develops effective solutions, and prepares the support executives need to succeed. The coordinator tracks and executes confidential projects, uses judgment to meet objectives, and represents executive leaders in relationships with internal and external clients and stakeholders. The role involves managing administrative services and coordinating support across multiple executives, handling complex and changing calendars, travel, events, meetings, and conferences, and preparing business documents and meeting materials. It also includes coordinating projects and requests across service lines and core business functions, reviewing market and budget reports, protecting confidential information, and resolving issues to improve efficiency. The position is primarily onsite in an EY office, client site, or meeting site as determined, with flexibility to work from the Hoboken and 1 Manhattan West offices and to travel as needed.

Requirements

BA/BS degree or relevant experience.
8–10+ years of experience; the posting also states typically no less than 5–7 years of relevant experience.
Flexible to work overtime as required; vacation is dependent on business needs and cycles.
Work primarily onsite at an EY office, client site, or meeting site as determined.
Ability to flex between the Hoboken and 1 Manhattan West offices to provide onsite support based on business needs.
Must be flexible to travel.
Strong analytical, organizational, and research skills for complex problem solving.
Independent decision-making, discretion, and sound judgment.
Ability to assimilate unfamiliar issues rapidly and proactively escalate potential issues.
Ability to communicate effectively and professionally with all levels, including senior leaders, with sensitivity and diplomacy.
Ability to navigate organizational structures, changing environments, and sensitive relationships.
Ability to prioritize and perform multiple tasks simultaneously.
Exceptional attention to detail, accuracy, and follow-through.
Advanced skills in MS Word, Excel, PowerPoint, Teams, SharePoint, Copilot, and Outlook.

Nice To Haves

5+ years of experience supporting senior leadership-level executives in a large organization or firm.
Project coordination experience.

Responsibilities

Manage daily execution of administrative services for eligible partners, principals, managing directors, and directors.
Coordinate support for multiple executives, balancing individual and shared priorities and identifying dependencies across the executive portfolio.
Apply knowledge of executives’ service lines, sectors, operations roles, and business priorities to make independent decisions and support project, administrative, and operational objectives.
Identify and resolve administrative issues and challenges, analyze problems, and implement solutions to improve efficiency and productivity.
Build relationships with internal and external business leaders, stakeholders, and their administrative staff to support business objectives.
Protect confidential and proprietary information and securely manage data and records.
Demonstrate firm and service-line knowledge of QRM policies.
Compose, format, and edit non-technical business documents in coordination with executives and appropriate internal communications professionals.
Liaise with service-line and core business service personnel to track and coordinate executive work and projects, manage information, and respond accurately and promptly to requests.
Compile, review, and analyze market and budget reports; create tracking reports; identify action items; coordinate follow-up; and prepare meeting materials.
Anticipate leaders’ priorities and manage complex, changing calendars, independently resolving conflicts, negotiating priorities, and protecting time for critical business needs.
Arrange complex domestic and international travel, events, meetings, and conferences, applying knowledge of executive preferences, business priorities, and firm policies.
Manage competing priorities, urgent requests, and changing circumstances, deciding when to act independently and when to escalate.
Communicate professionally and sensitively with people at all levels, including senior leaders.
Maintain attention to detail, accuracy, and follow-through across communications, schedules, travel, meetings, and administrative deliverables.
Work independently and proactively escalate identified or potential issues.
Work primarily onsite at an EY office, client site, or meeting site as determined; flex between Hoboken and 1 Manhattan West based on business needs; and travel as required.
Work overtime as required, with vacation dependent on business needs and cycles.