Executive Administrative Coordinator

Beacon Group • Tucson, AZ

19h

About The Position

The Executive Administrative Coordinator works directly with Beacon's President/CEO and Board of Directors, coordinating projects, events, administrative operations, and governance processes across the organization. The role supports Beacon Group's mission of helping people with disabilities and other barriers to employment build skills, find meaningful work, and achieve greater independence.

The position provides administrative support to the President/CEO and Senior Management; coordinates Board and committee administration; maintains and improves administrative and governance processes; coordinates cross-departmental projects and organization-wide initiatives; and manages logistics for key organizational events. It also provides functional oversight of front desk and administrative-support processes and anticipates recurring needs and deadlines to ensure timely follow-through.

Requirements

• 3–5 years of progressively responsible administrative, executive support, office management, governance support, or related experience.
• Excellent organization, attention to detail, written communication, and follow-through.
• Ability to manage competing priorities and anticipate what needs to happen next.
• Sound judgment and discretion when handling confidential or sensitive matters.
• Ability to work effectively with senior leaders, Board members, staff, clients, and external stakeholders.
• Advanced proficiency with Microsoft 365, particularly Outlook, Word, Excel, and Teams.
• AA degree or equivalent; relevant experience may substitute for education.

Nice To Haves

• Experience supporting executives, Boards of Directors, committees, or similar governance bodies.

Responsibilities

• Provide administrative support to the President/CEO and Senior Management.
• Coordinate Board and committee administration, including meeting calendars, agendas, materials, minutes, records, follow-up, and onboarding new Board members.
• Maintain and improve administrative and governance processes, standard operating procedures, calendars, and tracking systems.
• Coordinate cross-departmental administrative projects and organization-wide initiatives.
• Coordinate logistics for Board, executive, donor, staff, and other key organizational events.
• Provide functional oversight of front desk and administrative-support processes.
• Anticipate recurring needs and deadlines and ensure follow-through without frequent direction.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree