Administrative Coordinator

Howard University

7d•$54,000 - $60,000

About The Position

The Administrative Coordinator performs a variety of office management and administrative duties, potentially controlling office workflow and established procedures in support of the department. The role works with a high degree of independence and uses initiative to complete regular assignments in accordance with established policies and procedures. It generally reports to a department manager, assistant or associate director, assistant or associate dean, or another senior administrator. The position has supervisory accountability for orienting and training others, assigning and reviewing their work, and may serve in a lead or senior capacity over staff performing similar work or related technical tasks. Internal contacts include administrators, faculty, students, and staff; external contacts include vendors, consultants, visitors, and the general public. The position manages office processes and records, supports department budgeting and personnel administration, coordinates schedules and events, and prepares reports. Compensation is listed as $54,000–$60,000.

Requirements

Bachelor's degree in business or administration, or 11 years of related work experience in lieu of educational qualifications.
3–6 years of experience; 11 years of related work experience may be substituted for the educational qualification.
Advanced knowledge of office and administrative practices and principles.
Skill operating computers and related software applications, including MS Word, Excel, PowerPoint, and Access.
Knowledge of standard office equipment.
Knowledge and skill in accounting and budgeting techniques and principles.
Ability to communicate effectively orally and in writing with a diverse population.
Attention to detail and strong organizational skills.
Ability to exercise discretion and maintain a high level of confidentiality.
Ability to establish and maintain effective and harmonious work relationships with faculty, staff, residents, students, and the general public.

Responsibilities

Control office workflow and implement office procedures and practices.
Coordinate administrative procedures within the department and/or among other offices as directed by a supervisor.
Maintain departmental or school bookkeeping records for revenues and expenditures, assign budget codes, prepare travel authorizations and service requests, and reconcile differences with staff and accounting.
Supervise office administrative clerical staff and/or similar positions; orient and train others, assign work, and review their work.
Enter personnel and financial documents using related software applications.
Perform data analysis of average difficulty using tables, graphs, and basic statistics, and submit final reports to department administrators and/or managers.
Supervise scheduling of appointments, meetings, and conferences for department heads and/or staff.
Coordinate logistics for department events and meetings, including travel, lodging, agendas, information packets, parking, and amenities; provide on-site guidance to visitors and guests at university-related events.
Record and maintain agendas and minutes from division, department, and faculty meetings, and distribute them accordingly.
Review catalogs, meet with vendors, order office supplies and equipment, obtain bids and price quotes, and monitor inventory.
Create and manage office filing systems and file correspondence and other items appropriately.
Receive, open, and screen departmental mail.
Assist with completion of grant proposals for the department and its divisions, as needed.
Process paperwork for hiring new salaried personnel and advise them about University procedures.
Perform other job-related duties as assigned.