Administrative Coordinator

Maas Energy Works, Inc • Redding, CA

5d • $18 - $25 • Onsite

About The Position

As a member of the PUMA Works team, the Administrative Coordinator assists the Technical Leads and Director with administrative and project management tasks. Typical work includes billing, subscriptions, procurement, inventory, booking travel, and supporting the Director. The role involves extensive communication with other departments and external vendors. The successful candidate is detail-oriented, highly organized, able to research and learn about the technological products used, and effective in written and verbal communication. The company notes potential opportunities for career advancement as it grows.

Requirements

• High school diploma or equivalent.
• Proficiency with Microsoft Office Suite, including Excel, and Adobe Acrobat.
• Detail-oriented and highly organized.
• Self-motivated, forward-moving, and a quick learner.
• Ability to approach challenges with critical thinking and problem-solving.
• Proficiency in English.

Nice To Haves

• Two or more years of administrative, procurement, or office coordination experience.
• Experience with ClickUp or similar task management software.
• Networking, automation, or project management background.

Responsibilities

• Invoice contracts during project lifecycles.
• Draft purchase orders and invoices, applying an understanding of tax requirements and exemptions.
• Manage procurement, vendor subscriptions, and department inventory.
• Coordinate and book team travel.
• Coordinate with the team and third-party contractors or consultants.
• Update databases and files with documents pertinent to projects.
• Create SOPs and processes for administrative tasks.
• Automate administrative tasks through AI assistance.
• Proactively complete assigned tasks and estimate the effort required.
• Adapt to changing priorities, demands, and timelines using an analytical and problem-solving approach.

Benefits

• Three weeks of paid vacation.
• Paid sick time.
• Eight and a half paid holidays per year.
• Two paid flexible holidays per year.
• ICHRA health insurance reimbursement.
• 100% employer-paid dental and vision insurance.
• 100% employer-paid life insurance.
• 100% employer-paid medical clinic membership or cash equivalent for employees and dependents.
• Additional paid vacation, 401(k) with company matching, and quarterly profit share accrue over the first 3–24 months.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED