Executive Support Coordinator - Hoboken

EY•Hoboken, NJ

9d•$46,900 - $111,400•Onsite

About The Position

As an Executive Support Coordinator (ESC) on EY’s Enterprise Support Services team, you will provide in-office support for local and visiting PPMDDs and assist with local office events. You will partner closely with remote Executive Assistants, who coordinate executives’ broader support needs and engage ESCs for activities requiring an in-office presence. As the onsite execution partner, you will own requests, communicate progress, and resolve issues to meet PPMDD needs. You will work independently as the only ESC onsite in Hoboken while contributing to the wider ESC team at the 1 Manhattan West office. The role calls for strong organization and attention to detail, with the ability to manage multiple tasks in a dynamic environment and apply knowledge of organizational policies, procedures, and practices to support business goals and a high-performing, diverse, and inclusive team. In-office support is required five days a week, with flexibility to work between the Hoboken and 1 Manhattan West offices based on business needs. The position offers a comprehensive compensation and benefits package. The stated base salary ranges vary by office geography: $56,300–$106,900 for New York City, Boston, Washington DC Metro Areas, Washington State, and Southern California; $58,600–$111,400 for Bay Area California offices; and $46,900–$98,000 for other U.S. offices, including Sacramento. Individual salaries are based on factors including education, experience, knowledge, skills, and geography. Total Rewards include medical and dental coverage, pension and 401(k) plans, and paid time off options, including flexible vacation, designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence.

Requirements

Ability to provide in-office support five days a week.
Ability to work between the Hoboken and 1 Manhattan West offices to provide onsite support based on business needs, including during peak periods or larger events.
At least 4 years of relevant business experience, or a combination of at least 2 years of relevant experience and an associate degree or higher.
Proficiency in MS Word, Excel, PowerPoint, Teams, and Outlook.
Strong attention to detail and confidence in the quality of work performed or reviewed.
Ability to interface confidently and professionally with senior leaders, exercising discretion and sound judgment in a highly visible environment.
Ability to manage conflicting priorities, organize workflow, anticipate customer needs, and independently leverage alternative resources.
Ability to work independently with minimal supervision and quickly solve problems to meet client needs.
Strong communication, organizational, and problem-solving skills and ability to manage shifting priorities in a rapidly changing environment.

Nice To Haves

Experience supporting senior executives or other senior business stakeholders.
Experience coordinating onsite meetings, events, or office-based initiatives.
Current Public Notary License.

Responsibilities

Assist with planning, organizing, and executing local office events, including team meetings, training sessions, and corporate gatherings, in compliance with meetings and events policies and processes and in collaboration with the contracted local workplace and facilities management team (CBRE).
Coordinate with event organizers and CBRE on onsite logistics, including room setup, catering coordination, and materials preparation.
Serve as a dependable onsite point of contact, taking end-to-end ownership of requests and escalating when additional support or guidance is required.
Use firm knowledge, tools, and resource networks to deliver work and solve problems in order to meet customer expectations.
Collaborate with the wider ESC team to facilitate smooth operations and effective communication.
Provide in-office support to local and visiting PPMDDs and execute requests that require an onsite presence.