Events Marketing Specialist - Marketing & Comm (Hybrid - Greater Chicago)

Network Wireless Solutions•Westmont, IL

12d•Hybrid

About The Position

The Events Marketing Specialist supports the planning and delivery of NWS events, working closely with the Events Marketing Manager and cross-functional partners. The role helps ensure high-quality customer experiences and supports performance tracking and reporting across events. The position coordinates event logistics and materials, including registration, sponsorship deliverables, vendors, purchasing, booth materials, shipping, and storage. It also supports event promotion and follow-up in partnership with Digital Marketing and Channel Marketing, and maintains event and lead records for post-event review and reporting. This is a hybrid position requiring two days per week in the Westmont, Illinois office. Travel of up to 50%, including nights and weekends as needed, is required. Access to a vehicle is required.

Requirements

Bachelor's degree in marketing, communications, event management, business, or a related field.
Approximately 2–3 years of experience in event planning, tradeshow coordination, experiential marketing, or field marketing support.
Proven experience managing logistics for multiple concurrent events, including shipping and booth setup.
Experience supporting promotional activities, content preparation, and pre- and post-event communications.
Comfort working with cross-functional teams, including Digital Marketing, Channel/Vendor teams, Sales, and Operations.
Proficiency with event coordination tools or project management platforms, such as Trello, Microsoft Planner, and Microsoft Lists.
Strong proficiency in Microsoft Office, especially Excel and PowerPoint.
Familiarity with CRM and lead-capture tools, such as Salesforce or HubSpot, for recording attendee data and tracking follow-up.
Highly organized, with the ability to manage and track tasks independently.
Ability to stay focused under pressure and meet deadlines in a fast-paced environment.
Strong time-management skills, with a focus on preparation, checklists, and proactive issue resolution.
Professionalism and attention to detail across all event touchpoints.
Ability and willingness to travel up to 50%, including nights and weekends as needed.
Access to a vehicle.
Ability to work in the Westmont, Illinois office two days per week.

Nice To Haves

Experience with design tools such as Adobe Creative Cloud or Canva.

Responsibilities

Plan and coordinate tabletops, golf tournaments, local sponsorships, and other recurring regional events.
Coordinate registration, sponsorship deliverables, vendor communications, and purchasing.
Prepare event briefs, schedules, packing information, and communications for participating Sales team members.
Maintain event records, asset needs, budget tracking, and event calendars.
Support accurate event recordkeeping and post-event reporting.
Support logistics and take an active role in setup, attendee experience, and on-site coordination for tradeshows and symposiums.
Collaborate with Digital Marketing on event promotion and follow-up messaging.
Collaborate with Channel Marketing on partner-supported event campaigns.
Coordinate booth materials, giveaways, signage, and lead-capture needs.
Coordinate with the warehouse team on packing, shipping, returns, and event-material requirements.
Pack event materials and supplies when needed, ensuring they are organized and ready for shipment.
Keep event materials organized and properly stored in the warehouse.
Work with the Events Marketing Manager, Digital Marketing, and Channel Partner Marketing to plan event promotion and coordinate partner deliverables.
Contribute event ideas and details for promotional materials and communications, coordinating with relevant marketing partners.
Collect post-event files, attendance information, invoices, photos, and sponsor deliverables for post-event review.
Maintain event and lead records in the CRM system and share useful observations from event results.
Perform additional duties as needed.