Marketing and Events Specialist

Aqua-Aerobic Systems, Inc.•Loves Park, IL

5h•$26 - $32•Onsite

About The Position

The Marketing and Events Specialist coordinates Aqua-Aerobic Systems’ seminar program, including travel, lodging, meals, entertainment, materials, and communications with customers, representatives, vendors, and internal personnel. The role also supports Parents Day and other special events, annual regional and specialty tradeshows, and national tradeshows such as WEF and ACE. This position provides sales and marketing support, maintains seminar and department supply inventories, supports representative onboarding and requests for marketing materials, and administers the AquaGear online store. Additional duties include coordinating sales awards, renewing memberships, arranging employee photography, supporting the Aqua TechTalk webinar program, and facilitating wastewater treatment facility and Research & Technology Center tours. The position is onsite in Loves Park, Illinois, with periodic overnight travel and occasional after-hours event commitments.

Requirements

Bachelor’s degree plus 3 years of marketing experience, including marketing, event planning, or travel coordination, or an equivalent combination of training and experience.
Prior experience organizing, tracking registrations, and moderating online webinars using Zoom and Teams webinar platforms.
Proven experience working with tradeshow decorators, ordering furnishings, and scheduling.
Previous event planning experience, including working with vendors, budgets, and timelines.
Proficiency with Microsoft Office.
Proven history of using AI tools to increase productivity.
Strong written and verbal communication skills.
Ability to travel 25%.

Responsibilities

Coordinate Process & Product Application seminars, project seminars, regional and specialty seminars, installation visits, and representative training seminars, including travel, lodging, meals, transportation, materials, and communications.
Assist with Parents Day and other scheduled special events.
Coordinate annual regional, state, and specialty tradeshow activities, including exhibit space, materials, sponsorships, booth staff registration, freight, banner inventory, and the tradeshow calendar.
Assist with national tradeshows, including hotel, meal, entertainment, registration, and communications arrangements.
Monitor and maintain seminar and department supply inventories, including kitchen supplies, promotional items, and literature.
Track and onboard new representatives by sending onboarding materials and cloth kits, arranging 1-Min app registration, updating email distribution lists, and responding to requests for literature and other marketing materials.
Administer the AquaGear online store, including merchandise updates, vendor pricing, order fulfillment and distribution, reporting, and invoices.
Order and distribute sales awards, trophies, name tags, and specialty engraving.
Renew state association and corporate memberships as needed.
Coordinate head-and-shoulder photography for new or promoted employees in the Sales & Marketing group and others upon request.
Support administrative tasks for the Aqua TechTalk webinar program, including attendance lists and communications.
Facilitate scheduling and tours of wastewater treatment facilities and the Research & Technology Center.
Assist with other tasks and special projects as directed.