Event Specialist II

UKG•New York, NY

8d•$56,800 - $90,000•Onsite

About The Position

The Event Specialist II plans and executes corporate on-site events at UKG’s New York City office while providing administrative support to the Workplace Services department and its leadership. The role supports the successful delivery of meetings and events, manages day-to-day administrative functions, and contributes to organizational initiatives. The ideal candidate is organized, customer-focused, technologically adaptive, and able to manage competing priorities in a fast-paced environment. The position requires working in the office five days a week, with the possibility of early office hours on event days. Travel of up to 25% is required. The pay range is $56,800 to $90,000; actual base pay may vary based on skills, experience, job-related knowledge, and work location. Employees may also be eligible for a performance-based bonus plan and restricted stock unit awards.

Requirements

2–4 years of experience in corporate event planning, administrative support, or a related role.
Bachelor's degree in Event Management, Hospitality, Business Administration, Communications, Marketing, or a related field, or equivalent professional experience.
Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
Ability to travel up to 25%.
Experience supporting enterprise, executive, customer, partner, training, or high-visibility corporate events.
Experience with software programs such as Concur and Cvent.
Experience operating and managing event technologies.
Experience managing budgets, invoices, and vendor relationships.
Excellent written, verbal, and interpersonal communication skills.
Experience managing multiple projects with competing priorities.

Responsibilities

Plan and coordinate corporate events, including executive-level meetings, customer and partner events, and special programs.
Execute events, including supporting onsite digital technology and troubleshooting, audiovisual services, connectivity, room configuration, virtual participation, and attendee experience.
Partner with stakeholders to define event objectives, scope, timelines, budgets, and success metrics.
Manage event logistics, including venue sourcing, catering, audiovisual services, transportation, lodging, signage, registration, and meeting materials.
Coordinate with vendors and negotiate contracts to ensure quality service and cost-effective solutions.
Develop project plans, production schedules, and event run-of-show documents.
Manage event budgets, purchase orders, invoices, and expense reconciliation.
Conduct post-event evaluations and recommend process improvements based on feedback and performance metrics.
Maintain event documentation, planning templates, and standard operating procedures.
Provide backup administrative support to Workplace Services leadership and team members.
Manage calendars, schedule meetings, coordinate conference rooms, and arrange virtual meeting logistics.
Prepare correspondence, presentations, reports, and meeting agendas; maintain department files, records, and shared documentation.
Support department and office activities, including processing expense reports, purchase order requests, and invoices in compliance with company policies.
Coordinate onboarding activities and administrative support for new team members.
Manage and order office supplies and support day-to-day in-office operational needs.
Support ad hoc departmental initiatives, special projects, and process improvement efforts.