Event Producer II

PRA Business Events•Las Vegas, NV

3d•Hybrid

About The Position

PRA is hiring an Event Producer II for a hybrid role based in Las Vegas. The position works in an office an average of 2–3 days per week, and applicants must currently live in Las Vegas or Henderson. PRA is a destination management company with more than 45 years of experience across more than 32 states and 100 destinations. The Event Producer II manages the logistics and operational execution of client events and programs, serving as the primary client contact after a program is contracted. The role oversees pre-planning and on-site delivery, manages program changes and client expectations, and works to promote client satisfaction and account retention. It also manages event margins, supplier relationships and agreements, program finances and paperwork, venue coordination, and Field Staff assignments and administration. The Producer collaborates with Sales, Experience Designers, hotel and venue representatives, supplier partners, and company leadership to deliver client objectives.

Requirements

Bachelor's degree or equivalent relevant experience.
At least 4 years of experience overseeing the execution of corporate meetings, client events, and other complex programs.
DMC, corporate incentive travel, hospitality, or related experience.
Ability to manage operations functions and effectively supervise and direct Field Staff.
Proven expertise in building and maintaining senior-level client and supplier relationships.
Excellent interpersonal and communication skills with diverse clients, supplier partners, coworkers, and employees.
Ability to read, analyze, and interpret client proposal requirements, contracts, financial reports, and other legal documents.
Strong presentation and advisory skills, including leading meetings, making recommendations, and confidently addressing questions or concerns from clients and stakeholders.
Ability to multitask across multiple programs with different deadlines.
Ability to work effectively with all levels of management and staff, hoteliers and venue staff, clients, and supplier partners.
Advanced knowledge of local attractions, hotels, parks, venues, and supplier partners, and ability to locate and vet new venues and suppliers.
Ability to work flexible hours, including weekends, evenings, and holidays.
Must currently live in Las Vegas or Henderson.

Responsibilities

Manage the logistical planning and operational execution of client events and programs.
Serve as the primary client contact during pre-planning and program operations after sale, working to exceed client expectations and promote client satisfaction and account retention.
Meet with the Sales team to review program details and assume primary client contact responsibilities once an event is contracted.
Manage program changes during pre-planning and on-site, including negotiating and up-selling.
Assist with sales site visits and proposal creation when needed.
Manage the expected gross margin for contracted events.
Order, confirm, and reconfirm suppliers; develop supplier relationships; and negotiate and contract service terms and pricing, including service expectations, guarantees, cancellations, billing information, and directions.
Ensure program deposits are received as contracted and billing is completed.
Determine Field Staff work assignments based on program schedules and staffing needs.
Participate in recruiting, training, and managing Field Staff.
Coordinate and process Field Staff compensation paperwork, including timesheets, expense reports, and pay rate change forms.
Maintain inventory of Field Staff uniforms and materials, and coordinate purchases of additional uniforms and equipment as needed.
Complete program production paperwork, including trip sheets, check requests, service agreements, invoicing, job costing, and expense reports.
Assist Experience Designers with program development according to client specifications.
Manage cost preparation, program summaries, deposit invoices, service agreements, and related correspondence.
Forward necessary program information to hotel and venue representatives to support coordination with venue operations.
Conduct pre-con meetings with clients and hotels to review confirmed program details.
Build and maintain strong relationships with supplier and hotel partners.
Collaborate with cross-functional teams and all levels of leadership, as well as hoteliers, venue executives, and key supplier partners.
Keep Regional and Global Sales Managers informed of opportunities and program changes, and take prompt corrective action when needed to ensure successful delivery of client objectives.