Event Producer + Commission

Abstract HR•Miami, FL

About The Position

Thierry Isambert Culinary and Event Design (TICED), established in 1989, is seeking an experienced and motivated Event Producer to support its Sales Team and Senior Event Producer in selling, creating, and coordinating catered events. The role collaborates with professionals across departments and supervises Catering & Event Assistants. The successful candidate is detail-oriented, organized, self-starting, responsible, and comfortable working in a fast-paced team environment, with the ability to lead and motivate creative team members. The position works under the direction of the President. Event Producers receive 2.0% commission on internal leads and 3.5% commission on external leads. The Event Producer plans and coordinates weddings, social events, and corporate events at various venues; develops proposals and floor plans; works with clients, vendors, and internal departments; and supports event production from initial customer contact through post-event follow-up. The role also represents the company at networking and promotional events, maintains client and event records, and works toward company sales goals. Duties and responsibilities may change or be assigned with or without prior notice. The position requires a bachelor's degree or equivalent in Hospitality, Catering, Business Management, or a related field, and 2–3 years of hospitality, event-planning, or catering experience. Catering software experience and Microsoft Office proficiency are required. The role may involve occasional travel to other company locations and occasional lifting or carrying items weighing up to 35 pounds.

Requirements

Bachelor’s degree or equivalent in Hospitality, Catering, Business Management, or a related field.
2–3 years of hospitality, event-planning, or catering experience.
Solid experience with catering software; Caterese or All Seated preferred.
Proficiency with Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook.
Excellent organizational and interpersonal skills, with the ability to multitask.
Competency in computer business applications and programs.
Excellent verbal and written communication skills.
Ability to collaborate and work cooperatively as a team member.
Ability to remain calm and solve problems when event issues arise.
Ability to maintain confidentiality and represent the company professionally.
Ability to lift, carry, or manipulate items weighing up to 35 pounds on occasion.
Ability to sit, stand, walk, bend, use hands, operate a computer, and perform tasks requiring close and distance vision and visual adjustment while using a computer and other business equipment.
May need to travel occasionally to other company locations.

Nice To Haves

Bilingual communication skills.
Experience with Caterese or All Seated catering software.

Responsibilities

Plan and coordinate weddings, social events, and corporate events at various venues.
Supervise Catering & Event Assistants.
Contact potential customers during qualifying calls.
Prepare and write proposals using Caterese software.
Prepare event floor plans using All Seated software.
Incorporate production elements such as lighting, entertainment, and design requests.
Coordinate tastings to demonstrate execution of clients’ food and preparation requests.
Obtain client confirmations; send contracts and invoices; and collect payments.
Place rental orders and verify their accuracy to prevent event-day issues.
Coordinate with scheduling, operations, and kitchen departments, and communicate across departments to support successful event production.
Confirm setup, seating, and staffing requirements with scheduling.
Follow up weekly with sold and pending clients to support customer satisfaction.
Maintain contact with clients and update or revise existing proposals.
Create and maintain party files containing relevant information, including rental orders and floor plans.
Coordinate vendor load-in and load-out times for event days.
Conduct event walkthroughs using a checklist and record setup details with notes and pictures.
Ensure event details are properly executed during setup.
Follow up with clients after events to confirm satisfaction.
Participate in after-party assessment meetings.
Create invoices, submit payments, negotiate with vendors, and ensure payments are received on time.
Prepare vendor invoices for approval and submission to accounting.
Meet and exceed company sales goals.
Attend networking events to promote the company and develop potential business.
Maintain awareness of industry trends.
Protect confidential organizational information.
Represent the company at conferences, in print advertisements, at networking events, bridal shows, and other promotional activities.
Accept ownership for accomplishing new and different requests and explore opportunities to add value to events.
Carry out administrative tasks and duties as required.
Treat employees, clients, and vendors with dignity and respect; work cooperatively with coworkers; and maintain professional client relationships and conduct.