Event Producer + Commission

Abstract HR•Miami, FL

3d•$50,000 - $60,000

About The Position

Thierry Isambert Culinary and Event Design (TICED), established in 1989, is seeking an experienced Event Producer to support its Sales Team and Senior Event Producer in selling, creating, and coordinating catered events. The role collaborates with a range of professionals and requires strong communication, organization, attention to detail, teamwork, and the ability to lead and motivate creative team members in a fast-paced environment. The Event Producer works under the direction of the President. This is a salaried position with commission of 2.0% on internal leads and 3.5% on external leads. Responsibilities span the event lifecycle, including client qualification and proposals, planning and vendor coordination, event setup oversight, payment and invoice management, client follow-up, and sales development. The role also represents the company at networking and promotional events and carries out administrative duties as required.

Requirements

Bachelor’s degree or equivalent in Hospitality, Catering, Business Management, or a related field.
2–3 years of experience in hospitality, event planning, or catering.
Experience with catering software and Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook.
Excellent organizational and interpersonal skills, with the ability to multitask.
Competency with computer business applications and programs.
Excellent verbal and written communication skills.
Ability to work cooperatively as a team member and maintain professional relationships with clients, employees, and vendors.
Ability to remain calm, solve problems, and identify solutions when issues arise.
Ability to protect confidential organizational information.
Ability to lift, carry, or manipulate items weighing up to 35 pounds on occasion.
Ability to sit, stand, walk, bend, use hands, operate a computer, and meet close- and distance-vision requirements.

Nice To Haves

Experience with Caterese or All Seated is preferred.
Bilingual communication skills are preferred.

Responsibilities

Plan and coordinate weddings, social events, and corporate events at various venues.
Supervise Catering and Event Assistants.
Contact potential customers during qualifying calls.
Prepare and write proposals using Caterese software.
Use All Seated software to prepare event floor plans.
Incorporate production elements such as lighting, entertainment, and design requests.
Coordinate tastings to demonstrate the execution of clients’ food and preparation requests.
Obtain client confirmation, send contracts and invoices, and collect payments.
Place rental orders and verify their accuracy to prevent event-day issues.
Coordinate with scheduling, operations, and kitchen departments, and communicate across departments to ensure events are produced successfully.
Confirm setup, seating, and staffing requirements with scheduling.
Follow up weekly with sold and pending clients to support customer satisfaction.
Maintain contact with clients and update or revise existing proposals.
Create and maintain party files with relevant information, including rental orders and floor plans.
Coordinate vendor load-in and load-out times for event days.
Conduct event walkthroughs using a checklist and record setup details with notes and pictures.
Ensure event details are executed properly during setup.
Follow up with clients after events to confirm satisfaction.
Participate in after-party assessment meetings.
Create invoices, submit payments, and negotiate with vendors.
Ensure payments are received on time.
Prepare vendor invoices for approval and submission to accounting.
Meet and exceed company sales goals.
Attend networking events to promote the company and develop potential business.
Maintain awareness of industry trends.
Keep relevant organizational information confidential.
Represent the company at conferences, print advertisements, networking events, bridal shows, and other promotional activities.
Accept ownership for new and different requests and explore opportunities to add value to events.
Carry out administrative tasks and duties as required.