Junior Event Producer
About The Position
Thierry Isambert Culinary and Event Design (TICED), established in 1989, creates dining experiences and catered events at venues in South Florida. The salaried Junior Event Producer supports Senior Event Producers and Event Producers in selling, planning, creating, and coordinating weddings, social gatherings, and corporate events. The role requires organization, attention to detail, and the ability to work effectively in a fast-paced environment. The Junior Event Producer works under the direction of the Senior Event Producer and, upon successful completion of the probationary period, will be promoted to Event Producer. Junior Event Producers do not receive commission. The position involves supporting client communications, preparing proposals and event plans using catering software, coordinating tastings and vendors, managing event details and payments, and communicating across departments to support successful event execution. The employee may also represent the company at conferences, bridal shows, networking events, and other promotional activities. The role includes administrative duties and maintaining confidential information.
Requirements
- High school diploma or equivalent; the posting specifies Hospitality, Catering, Business Management, or a related field.
- 1–2 years of hospitality, event planning, or catering experience.
- Experience with catering software and Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook.
- Excellent organizational and interpersonal skills, with the ability to multitask.
- Competency with computer business applications and programs.
- Excellent verbal and written communication skills.
- Ability to work cooperatively as a team member and communicate effectively with employees, clients, and vendors.
- Ability to remain calm, identify options, and solve problems when issues arise.
- Ability to maintain confidentiality and professional client relationships.
- Ability to lift, carry, or manipulate items weighing up to 35 pounds on occasion.
- Ability to sit, stand, walk, bend, use hands, operate a computer, and perform work requiring close and distance vision.
Nice To Haves
- Experience with Caterese or AllSeated catering software.
- Bilingual communication skills.
Responsibilities
- Assist with planning and coordinating weddings, social events, and corporate events at various venues.
- Provide support to the Senior Event Producer and Event Producers.
- Assist with contacting prospective customers during qualifying calls.
- Prepare proposals and event floor plans using catering software.
- Incorporate production elements, including lighting, entertainment, and design requests.
- Coordinate tastings to demonstrate execution of client food and preparation requests.
- Obtain client confirmations, send contracts and invoices, and collect payments.
- Place rental orders and verify their accuracy.
- Assist with coordinating scheduling, operations, and kitchen departments.
- Communicate with departments to support successful event production.
- Confirm event setup, seating, and staffing requirements with scheduling.
- Create supervisor packets containing pertinent event information.
- Prepare a weekly sales report by Monday evening for the sales Manager.
- Follow up weekly with sold and pending clients and follow up with clients after events to assess satisfaction.
- Maintain contact with clients and update or revise existing proposals.
- Create and maintain party files containing pertinent information, such as rental orders and floor plans.
- Assist with coordinating vendor load-in and load-out times.
- Conduct event walkthroughs when required, using a checklist and recording setup details with notes and pictures.
- Ensure event details are executed properly during setup.
- Create invoices, submit payments, negotiate with vendors, and ensure payments are received on time.
- Prepare vendor invoices for approval and submission to accounting.
- Meet and exceed company sales goals when required.
- Attend networking events to promote the company and develop potential business.
- Maintain awareness of industry trends.
- Protect confidential organizational information.
- Represent the company at conferences, print ads, networking events, bridal shows, and other promotional activities.
- Accept ownership of new and different requests and explore opportunities to add value to events.
- Carry out administrative tasks and duties as required.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
