Junior Event Producer

Abstract HR • Miami, FL

2d

About The Position

Thierry Isambert Culinary and Event Design (TICED), established in 1989, creates dining experiences at venues in South Florida. The salaried Junior Event Producer supports the Senior Event Producer in selling, creating, and coordinating catered events. The role requires attention to detail, organization, and the ability to work successfully in a fast-paced environment under the Senior Event Producer’s direction. After successful completion of the probationary period, the Junior Event Producer will be promoted to Event Producer. Junior Event Producers do not receive commission.

The position involves supporting the planning and execution of weddings, social gatherings, and corporate events, coordinating with clients, vendors, and internal departments, and handling related proposals, event documentation, payments, and administrative tasks. The role also represents the company at promotional and networking activities and helps maintain client satisfaction and the company’s reputation.

Requirements

• High school diploma or equivalent; the posting specifies Hospitality, Catering, Business Management, or a related field.
• 1–2 years of hospitality, event planning, or catering experience.
• Experience with catering software and Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook).
• Excellent organizational and interpersonal skills and the ability to multitask.
• Competency with computer business applications and programs.
• Excellent verbal and written communication skills.
• Ability to work in a fast-paced environment and cooperate with others as a team player.
• Ability to remain calm and identify solutions when problems occur during events.
• Ability to maintain confidential information and professional relationships.
• Ability to lift, carry, or manipulate items weighing up to 35 pounds on occasion.
• Ability to sit, stand, walk, bend, use hands, operate a computer, and perform work requiring close and distance vision and visual adjustment.

Nice To Haves

• Catering software experience with Caterese or AllSeated is preferred.
• Bilingual communication skills are preferred.

Responsibilities

• Assist with planning and coordinating weddings, social events, and corporate events at various venues.
• Support the Senior Event Producer and Event Producers.
• Assist with qualifying calls to potential customers.
• Help prepare proposals using catering software and use catering software to create event floor plans.
• Incorporate production elements such as lighting, entertainment, and design requests.
• Coordinate tastings to demonstrate execution of clients’ food and preparation requests.
• Obtain client confirmations, send contracts and invoices, and collect payments.
• Place rental orders and check their accuracy.
• Help coordinate scheduling, operations, and kitchen departments; communicate across departments to ensure events are produced properly.
• Confirm setup, seating, and staffing requirements with scheduling.
• Create supervisor packets containing relevant event information.
• Prepare a weekly sales report by Monday evening for the Sales Manager.
• Follow up weekly with sold and pending clients and follow up with clients after events to assess satisfaction.
• Maintain contact with clients and update or revise existing proposals.
• Create and maintain event files containing relevant information such as rental orders and floor plans.
• Assist with coordinating vendor load-in and load-out times.
• Conduct event walkthroughs when required, using a checklist and recording setup details with notes and pictures.
• Ensure event details are executed properly during setup.
• Create invoices, submit payments, negotiate with vendors, and ensure payments are received on time.
• Prepare vendor invoices for approval and submission to accounting.
• May be required to meet and exceed company sales goals.
• Attend networking events to promote the company and develop potential business, whether or not present for the entire event.
• Keep aware of industry trends.
• Protect confidential organizational information.
• Represent the company at conferences, print advertisements, networking events, bridal shows, and other promotional activities.
• Take ownership of assigned work, explore opportunities to add value to events, and perform administrative duties as required.
• Participate as a cooperative team member, complete assigned work on time, and treat employees, clients, and vendors with dignity and respect.
• Maintain professional conduct and client relationships that support the company’s reputation and repeat business.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED