Associate Event Producer

TAIT•New York, NY

2d•$75,000 - $95,000

About The Position

As a member of the Event Producing Team, the Associate Producer supports the Lead Producer and project team by keeping the team aligned with project milestones and tracking deliverables. The role includes administrative and project coordination work, such as meeting notes, client presentation decks, expense and vendor tracking, schedules, matrices, and budget data entry. The Associate Producer works with the Producer or Executive Producer to align task assignments and deadlines, coordinate internal resources, and help ensure project work is completed efficiently and on schedule. The position requires organization, planning, communication, adaptability, sound judgment, and the ability to prioritize and meet stringent deadlines in a creative open-office environment. The Associate Producer may work independently or collaboratively and may take on other duties to meet business needs. The role involves frequent physical activity and may include exposure to dust, fumes, odors, loud noises, and workplace hazards. Required personal protective equipment must be worn in designated areas.

Requirements

High school diploma or GED plus 3 or more years of experience in the entertainment industry or project management; or a bachelor's degree in Business Management, Construction Management, Liberal Arts – Theater Design/Technology, or a related field, plus 2 or more years of experience in the entertainment industry or project management.
At least 1 year of client management experience successfully delivering production solutions, preferably in a global client-service organization at this level of responsibility.
Able to use or learn a proprietary budget accounting system and tools including MS Outlook, Word, Excel, PowerPoint, Keynote, AirTable, SharePoint, Slack, Asana, Zoom, Teams, and Concur.
Knowledge of live event entertainment-related architectural, project management, organizational, production, fabrication, and construction practices.
Strong written, verbal, presentation, and numerical communication skills, including knowing when to seek direction and initiating communication.
Ability to multitask in a creative open-office environment, adapt, and meet stringent deadlines.
Ability to prioritize assignments and focus on critical tasks, including seeking prioritization guidance when needed.
Ability to work independently and as part of a team, using common sense and sound judgment to complete assignments in a timely manner.
Detail-oriented, with a strong work ethic, a can-do attitude, and willingness to work hard and sometimes long hours.
Must be able to stand for extended periods and lift or move, carry, pull, and push.
Must be able to frequently walk, bend, climb, twist, squat, stoop, and kneel.
Must be able to wear and properly use required personal protective equipment, including safety glasses, a reflective vest, and steel-toed shoes, as well as other PPE required by the location.

Nice To Haves

Aesthetic sensibilities and storytelling skills to support the creative process and facilitate positive, productive communication among disciplines.
Client management experience in a global client-service organization.

Responsibilities

Provide administrative support to the assigned project lead and project team.
Maintain calendars and production schedules.
Give input to project budgets and project reconciliation.
Schedule internal and external meetings as directed by the project team.
Take accurate and complete written meeting notes.
Organize and manage presentation decks, purchase requisitions, and expense reports, and submit documentation as directed.
Coordinate with Creative, Technical, Producing, and Production resources to support efficient, on-schedule completion of work.
Ensure delivery and distribution of project-related documents, information, and materials as directed.
Conduct project-related research.
Align with the Producer or Executive Producer on task assignments and deadlines and help keep the team on track.
Perform assigned duties according to company policies and expectations, and take on other duties as needed to meet business needs.

Benefits

Competitive medical, dental, and vision insurance plans
Health Savings Account (HSA) with employer contributions for HDHP plans
Flexible Spending Accounts for medical and dependent care
Employer-paid life insurance with optional supplemental coverage
Employer-paid short-term disability insurance with optional long-term disability insurance
401(k) retirement plan with company match
Paid parental leave
Employee Assistance Program (EAP)
Wellness stipends
Voluntary benefits, such as accident and critical illness coverage
Paid vacation and 12 holidays